Kentwood Committees & Boards
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Minutes for 4/13/2009
APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD APRIL 13, 2009
Commission Chambers
Mayor Richard L. Root called the meeting to order at 7:30 P.M.
Mayor Root gave the invocation.
Commissioner Raha led the Pledge of Allegiance to the Flag.
Roll Call: Present: Commissioners: Sharon R. Brinks, Michael W. Brown, Robert Coughlin, Richard Clanton, Frank Cummings, Frank Raha III and Mayor Richard L. Root.
Staff Present: Fire Chief Jim Carr, Finance Director Tom Chase, Deputy Administrator Rich Houtteman, Assistant City Engineer Pat Hughes, City Clerk Dan Kasunic, Engineering & Inspections Director Steve Kepley, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Assistant Finance Director/Purchasing Agent Phil Tietz, Public Works Director Ron Woods and Recreation Director Charlie Ziesemer.
Three (3) citizens and members of the news media attended the meeting.
Motion by Cummings, supported by Brown, to approve the agenda with the following addendum: 7(i) amend the contract with Wolverine Building for new Library.
Motion Carried.
CONSENT AGENDA:
Motion by Brinks, supported by Clanton, to approve the Consent Agenda as follows:
A. Approve petition from City Treasurer to strike delinquent Personal Property Taxes for the tax rolls for 2003 and prior years.
B. Approve a not-to-exceed contract amount of $42,800.00 with a contingency of $4,300.00 totaling $47,100.00 from Allied Mechanical Services, Inc. for the replacement of a control valve actuator at the 60th Street water metering station, with funds from the Water Fund repair budget for the Fiscal Year ending June 30, 2010.
C. Approve contracting for sidewalk repair services with Koopman Concrete, Inc. in the amount of $61,000.00 as follows:
a) For repairs to sidewalks in the public right-of-way which are the responsibility of the property owner in the amount of approximately $37,522.00 plus the added costs of any required saw cutting and/or expansion joint installations, with all actual costs incurred to be billed to, and paid by, the property owner; and
b) For repairs to sidewalks in the public right-of-way which are the responsibility of the City of Kentwood in the amount of approximately $23,478.00 plus the added cost of any required saw cutting and/or expansion joint installations, with the costs to be borne by the City of Kentwood to be funded as follows:
Approximately $22,275.00 from the Department of Public Works Operating Budget for the Fiscal Year ending June 30, 2008; and
Approximately $1,203.00 from the Water Fund Budget for Fiscal Year ending June 30, 2009.
D. Approve an additional $165,600.00 to the existing contract with Prein & Newhof for final engineering work on Water System Improvements as detailed in the attached letter dated March 19, 2009 from Jason Washler, Prein & Newhof. Initial source of Funding will be the Water Enterprise Fund.
E. Receive and file minutes of the Finance Committee Meeting held on March 19, 2009.
F. Approve the installation of a traffic Signal at Wing Avenue & 60th Street.
G. Receive and file minutes of the Service Committee Meeting held April 17, 2009.
H. Payables for the City of totaling $2,685,608.19.
I. Authorize the Mayor to increase the contract with Wolverine Building by the amount of $435,000.00 to include site work and stone column foundations.
Roll Call Vote: Yeas: All. Nays: None. Absent: None.
Motion Carried.
Motion by Coughlin, supported by Brown, to approve the minutes of the March 17, 2009 City Commission Meeting.
Motion Carried.
COMMUNICATIONS AND PETITIONS:
PRELIMINARY CITY GENERAL FUND BUDGET FOR FISCAL YEAR ENDING JUNE 30, 2010.
Finance Director Chase explained why the Commission received both the Preliminary Budget and the proposed Budget at the same time.
Motion by Clanton, supported by Raha, to receive and file the Preliminary City General Fund Budget for Fiscal Year June 30, 2010.
Motion Carried.
APPROVAL FOR A FIREWORKS DISPLAY PERMIT FOR THE JULY 4TH CELEBRATION AT KENTWOOD CITY HALL FROM MELROSE PYROTECHNICS.
Motion by Cummings, supported by Coughlin, to approve the Fireworks Display Permit for the July 4th Celebration at Kentwood City Hall, 4900 Breton Ave., SE from Melrose Pyrotechnics.
Motion Carried.
BIDS:
WALNUT HILLS SIDEWALK AND NON-MOTORIZED TRAIL.
Community Development Director Schweitzer explained the reason for the project and the source of the funding.
Motion by Raha, supported by Clanton, to authorize the Mayor to enter into a contract with Rivertown Contractors, Inc. for the installation of a sidewalk and bituminous non-motorized trail along Walnut Hills Drive between 44th Street and Pfeiffer Woods Drive in the amount of $120,395.00 (including a 10% contingency), with funds from various sources and with a portion of the project to be contingent upon obtaining an easement from Holland Home. Funding as follows:
A Community Development Block Grant (?CDBG?) at a cost not-to-exceed $50,000.00 and subject to the approval of the Kent County Community Development Department; and
Streets (Act 51) budget for the Fiscal Year 2009-2010 at a cost not-to-exceed $42,840.00 (including contingency); and
Park Millage for the Fiscal Year 2009-2010 at a cost not-to-exceed $27,555.00 (including contingency).
Motion Carried.
PURCHASE PF BULK PRODUCTS FOR STANDARD PUBLIC WORKS DEPARTMENT SEASONAL MAINTENANCE WORK.
Public Works Director Woods noted this is a standard practice for this time of year.
Motion by Raha, supported by Brinks, to authorize the purchase of 1,500 cubic yards of screened topsoil and 300 cubic yards of sand from Rusche?s Trucking, Inc. at a total delivered cost of $18,555.00; and 50 tons of stone dust from Marjo Construction Services at a total delivered cost of $825.00; and 130 cubic yards of natural colored mulch and 390 cubic yards of specialized playground mulch from Brink Wood Products, Inc. at a total delivered cost of $7,215.00 for a total requested amount of $26,595.00 with funds from the Public Works Supplies Budget for the Fiscal Years 2008-2009 and 2009-2010, as well as, when appropriate, the Drain Fund, the Sewage Fund and Park Millage.
Motion Carried.
APPROVAL OF AN AGREEMENT FOR TELEPHONE SYSTEM MAINTENANCE FOR INFORMATION SYSTEMS.
Assistant Finance Director Tietz recommended the City extend the contract one year to give staff time to evaluate the system.
Motion by Coughlin, supported by Raha, to authorize the Mayor to sign a one (1) year renewal of the hardware and software Maintenance Agreement for the City?s PBX Telephone System with First Telecommunications at a cost of $20,296.00 with funds from the General Operating Budget for the Fiscal Year ending June 30, 2009.
Motion Carried.
APPROVAL FOR MEDIAN MOWING FOR DEPARTMENT OF PUBLIC WORKS.
Director Woods explained that due to increased responsibility and workload with assuming Kalamazoo Ave and 44th Street from the County that the DPW would need to increase staffing level and privatizing this task would be more effective.
Motion by Cummings, supported by Raha, to authorize the Mayor to enter into a one (1) year contract with conditional renewal based upon performance for up to two (2) additional one-year terms with Thornapple Lawn Care for median mowing and trimming at a total three (3) year cost of $54,000.00 (including a contingency of $3,387.00), with funds from the Streets (Act 51) budget for the Fiscal Years 2009-2010, 2010-2011, and 2011-2012.
Motion Carried.
RESOLUTIONS:
ADOPT RESOLUTION 27?09 TO SUPPORT THE BUS RAPID TRANSIT SERVICE MILLAGE.
Co-Chair of Friends of Transit, David Doyle, spoke on the need to support the proposed millage that is on the May 5th ballot.
Several Commissioners spoke in favor of the millage. Commissioner Raha thought it is a bad time for the request.
Motion by Brinks, supported by Clanton, to adopt Resolution 27?09 to support the Bus Rapid Transit Service Millage.
Roll Call Vote: Yeas: Brinks, Clanton, Coughlin, Cummings and Root. Nays: Brown and Raha. Absent: None.
Resolution Adopted.
ADOPT RESOLUTION 28?09(RESOLUTION #3) AND RESOLUTION 29-09(RESOLUTION #4) FOR HEARING OF NECESSITY FOR GYPSY MOTH SUPPRESSION SPRAYING.
Deputy Administrator Houtteman noted the cost of the project and the requirements of the setting of the Rolls.
Motion by Cummings, supported by Brown, to adopt Resolution 28?09(resolution #3) for Hearing of Necessity and Resolution 29-09 setting the rolls for Gypsy Moth Suppression Spraying.
Roll Call Vote: Yeas: All. Nays: None. Absent: None.
Resolutions Adopted.
COMMENTS OF COMMISSIONERS AND MAYOR:
Commissioner Coughlin stated he would not be able to attend the April 14th Safety Committee Meeting and will be late to the April 16th Finance Committee Meeting.
The meeting was adjourned at 8:16 P.M.
Dan Kasunic Richard L. Root
City Clerk Mayor
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