Kentwood Committees & Boards
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Minutes for 4/15/2008

APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD April 15, 2008
Commission Chambers

Mayor Richard L. Root called the meeting to order at 7:30 P.M.

Reverend Dave Poolman of Princeton Christian Reformed Church gave the invocation.

Commissioner Brinks led the Pledge of Allegiance to the Flag.

Roll Call: Present: Commissioners: Sharon R. Brinks, Michael W. Brown, Robert Coughlin, Richard Clanton, Frank Cummings and Mayor Richard L. Root.

Motion by Cummings, supported by Brown, to excuse Commissioner Raha with prior notification.

Motion Carried.

Staff Present: Fire Chief Jim Carr, Finance Director Tom Chase, Economic Development Planner Lisa Golder, City Clerk Dan Kasunic, Police Chief Rick Mattice, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Assistant Finance Director/Purchasing Agent Phil Tietz, Deputy Administrator Keith Van Beek and Public Works Director Ron Woods.

Eight (8) citizens and members of the news media attended the meeting.

Motion by Brinks, supported by Clanton, to approve the agenda.

Motion Carried.

ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:

The Commission acknowledged a student from South Christian High School and a member of Boy Scout Troop 200 working on his communications badge.

CONSENT AGENDA:

Motion by Brinks, supported by Cummings, to approve the Consent Agenda as follows:
A. Resolution 36?08 to set a May 20, 2008 public hearing date to consider an application for an Industrial Facilities Exemption Certificate in the City of Kentwood for Great Lakes Triad Packaging, Inc. located at 3939-36th St., SE; under Act 198.
B. Resolution 37?08 to set a May 20, 2008 public hearing date to consider an application for an Industrial Facilities Exemption Certificate in the City of Kentwood for Ranir, LLC located at 4701 East Paris Ave., SE; under Act 198.
C. Approval of Final Preliminary Plat for Woodbury Commons No. 3.
D. Receive and file minutes of the Safety Committee Meeting held on April 8, 2008.
E. Approve release of the September 4, 2003 Ingress-Engress Easement from Air Lane Holdings, LLC (Lacks Enterprises, Inc.) to the City of Kentwood relating to a future connection from Air Lane Drive west over to Swank Drive.
F. Approve contracting for sidewalk repair services with CL Trucking & Excavating in the amount of $13,944.02, plus added costs of any required saw cutting and/or expansion joint installations, for repairs of sidewalks in the public rights-of-way which are the responsibility of the property owner; and in an amount of $13,322.77 for repairs to sidewalks in the public rights-of-way which are the responsibility of the City of Kentwood with cost to be borne by the City funded by up to $15,955.71 from the Department of Public Works Operating Budget for the Fiscal Year ending June 30, 2008 and up to $367.06 from the Water and Sewer Fund for the Fiscal Year ending June 30, 2008.
G. Authorize the Mayor to enter into a construction agreement with the City of Grand Rapids for the reconstruction of 32nd Street between Breton Avenue and the west city limits.
H. Authorize the Mayor to enter into a construction agreement with First Companies and the City of Grand Rapids for the reconstruction of East Paris Avenue between Burton Street and Camelot Ridge.
I. Receive and file minutes of the Service Committee Meeting held on April 10, 2008.
J. Payables for the City of $510,085.21, Roads of $9,026.15, Water/Sewer of $8,446.46, Other Funds of $124,598.00, totaling $652,155.82.

Roll Call Vote: Yeas: All. Nays: None. Absent: Raha.

Motion Carried.
Resolutions Adopted.

Motion by Coughlin, supported by Cummings, to approve the minutes of the April 1, 2008 City Commission Meeting.

Motion Carried.

COMMUNICATIONS AND PETITIONS:

AMENDMENT TO THE LAND LEASE AGREEMENT FOR CELL TOWER AND EQUIPMENT AT 4458 POTTER AVENUE.
DPW Director Woods and Assistant Finance Director Tietz explained the agreement is similar to the agreement at Fire Station #1.

Motion by Cummings, supported by Brinks, to authorize the Mayor to execute an amendment to the City?s land lease agreement with T-Mobile (Omni Point) for a cellular tower and equipment located adjacent to the Water Pumping Station at 4458 Potter Avenue, SE revising the terms of the lease relating to monthly rental fee, terms and conditions and term of the agreement and termination provisions, for the public good, in accordance with the representations contained in R. Woods/P. Tietz memo of April 8, 2008, contingent upon approval of the contract amendment by the City Attorney.

Motion Carried.
PUBLIC HEARING:

Wedgwood Christian Services.
Mayor Root opened the public hearing to a request to approve a Major Change and Preliminary Site Plan for the Wedgwood Christian Services RPUD-1 High Density Residential Planned Unit Development at the southeast corner of 36th Street and Shaffer Avenue, SE.

After a brief presentation by Economic Development Planner Golder:

Motion by Brinks, supported by Clanton, to close the public hearing.

Motion Carried.

APPROVE A MAJOR CHANGE AND PRELIMINARY SITE PLAN FOR THE WEDGWOOD CHRISTIAN SERVICES RPUD-1 HIGH DENSITY RESIDENTIAL PLANNED UNIT DEVELOPMENT ON THE SOUTHEAST CORNER OF 36TH STREET AND SHAFFER AVENUE.
Motion by Clanton, supported by Brinks, to approve a Major Change to the Wedgwood Christian Services RPUD-1 High Density Residential Planned Unit Development on the southeast corner of 36th Street and Shaffer Avenue and approval of the Preliminary Site Plan for the Major Change to the Wedgwood Christian Services RPUD-1 High Density Residential Planned Unit Development on the southeast corner of 36th Street and Shaffer Avenue with conditions 1 through 3 and basis points 1 through 5 of the Planning Commission Findings of Fact dated April 8, 2008 for the Major Change and conditions 1 through 8 and basis points 1 through 7 of the Planning Commission Findings of Fact dated April 8, 2008 for the Preliminary Site Plan review and tonight?s discussion.

Motion Carried.

BIDS:

PURCHASE OF A PRISONER TRANSFER VEHICLE FOR THE POLICE DEPARTMENT.
Police Chief Mattice reviewed the memorandum dated April 7, 2008 regarding the replacement of the vehicle.

Motion by Brinks, supported by Cummings, to authorize the purchase of one (1) Cargo Express Van from Berger Chevrolet at a total cost not to exceed $19,200.00 (including an allowance for the City?s standard vehicle preparations) with funds from the Property and Building Fund as allowed under the City?s purchasing rules (piggy-backing on a State of Michigan contract) and in accordance with the representations contained in R. Mattice/C. Kane memo dated April 7, 2008.

Motion Carried.

PURCHASE OF WIDE-FORMAT PRINTER/COPIER/SCANNER FOR THE ENGINEERING DEPARTMENT.
Motion by Brinks, supported by Clanton, to authorize the purchase of one (1) Ricoh Aficio MP W2400 Printer/Copier/Scanner from Applied Imaging of up to $7,718.00 (including a $600.00 credit for the trade-in of the current wide format copier) with funds from the Property and Building Fund (45%), Street Fund (40%), Water Fund (5%), Sewer Fund (5%) and Drain Fund (5%).

Motion Carried.

COMMENTS OF COMMISSIONERS AND MAYOR:

Mayor Root-Read a letter from Police Chief Mattice to Fire Chief Carr on the Fire Department?s professionalism during the recent crash on 52nd Street.

Commissioner Clanton-Reminded the Commission of the Region Three (3) MML Meeting on May 9th in Cedar Springs and the EDC forum scheduled for May 20th at 7:30 a.m. with guest speakers from Lacks, the Kentwood School Board, the Medical Center and Horrocks.

Motion by Brinks, supported by Cummings, to adjourn to Closed Executive Session regarding legal opinion and pending litigation as permitted under Section 8 of P.A. 267 of 1975, as amended by Act 256 of the 1978 Open Meetings Act.

Roll Call Vote: Yeas: All. Nays: None. Absent: Raha.

Motion Carried.

The meeting was adjourned at 7:58 P.M.
The meeting was reconvened at 8:50 P.M.
The meeting was adjourned at 8:50 P.M.

Dan Kasunic Richard L. Root
City Clerk Mayor