Kentwood Committees & Boards
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Minutes for 5/06/2009

APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD MAY 6, 2009
Commission Chambers

Mayor Richard L. Root called the meeting to order at 7:30 P.M.

Reverend James Kraft of East Paris Christian Reformed Church gave the invocation.

Commissioner Brown led the Pledge of Allegiance to the Flag.

Roll Call: Present: Commissioners: Sharon R. Brinks, Michael W. Brown, Robert Coughlin, Richard Clanton, Frank Cummings, Frank Raha III and Mayor Richard L. Root.

Staff Present: Fire Chief Jim Carr, Finance Director Tom Chase, Economic Development Planner Lisa Golder, City Treasurer Janet Hollinrake, Deputy Administrator Rich Houtteman, Assistant City Engineer Pat Hughes, Buyer Carla Kane, City Clerk Dan Kasunic, Deputy Fire Chief Brent Looman, Police Chief Rick Mattice, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Assistant Finance Director/Purchasing Agent Phil Tietz, Public Works Director Ron Woods.

Fifty (50) citizens and members of the news media attended the meeting.

Motion by Cummings, supported by Coughlin, to approve the agenda with the following addenda: remove 11b budget, 15a resolution regarding Gypsy Moth Suppression Program and add 7c Basketball & Tennis Court resurfacing, 7d Fencing improvements, 7e Assessor/Tax Software Upgrade, 7f Adopt an Identify Theft Prevention Program, 7g Land Acquisition of North Stanaback Park and 9c proclamation for National Food Drive.

Motion Carried.

CONSENT AGENDA:

Motion by Brinks, supported by Brown, to approve the Consent Agenda as follows:
A. Receive and file minutes of the Ordinance Committee Meeting held April 28, 2009.
B. Payables for the City totaling $759,447.52.
C. Authorize the Mayor to enter into a contract with McKearney Asphalt, the low bidder, for basketball and tennis court resurfacing at a total contract amount of $39,995.00 (plus an approximate project contingency of 10%) resulting in a total cost of $44,000.00 with funds from the Park Millage Fund for Fiscal Year ending June 30, 2009.
D. Authorize the Mayor to enter into a contract with BS&A Software, Inc. to upgrade the City?s assessing, tax and delinquent tax software at a not-to-exceed cost of $36,300.00 with funds from the Property and Building Fund for the fiscal year ending June 30, 2009.
E. Approve the expenditure of up to $48,000 for fencing improvements (including contingency), including the award of a contract to Fence Consultants in the amount of $44,024, with funds of $30,000 from the Commission-adopted General Fund (DPW) Operating budget for the Fiscal Year ending June 30, 2009; with funds of $10,000 from the Commission-adopted General Fund (DPW) Operating budget for the Fiscal Year ending June 30, 2010, contingent upon Commission adoption of the Mayor-Recommended budget for that year; with funds of $5,000 from the Commission-adopted DPW Equipment Fund budget for the Fiscal Year ending June 30, 2009; and with $3,000 from the Commission-adopted Park Millage budget for the Fiscal Year ending June 30, 2009.
F. Adopt Resolution 33?09 to approve and adopt an Identity Theft Prevention Program also know as compliance with ?Red Flag? Rules.
G. Authorize the Mayor to contract with due diligence vendors and to enter into an agreement to acquire approximately 17.34 acres of land adjoining Stanaback Park at a purchase cost of $125,000.00 and to expend up to an additional $8,100.00 (including an allowance for unexpected due diligence costs, closing costs, or taxes) with funds from a State of Michigan Natural Resources Trust Fund Grant and the Park Millage Fund, said authorization to be contingent upon:
? Approval and administrative award of a Michigan Natural Resources Trust Fund grant to the City of Kentwood in an amount not less than $80,000.00 to be applied toward the purchase of this property; and
? Satisfactory results of due diligence efforts including results of a boundary survey with corner irons confirming the boundaries, size, and legal description of the property; a Phase I Environmental Site Assessment showing no matters of concern; a preliminary Title Commitment showing clear title to the property; and an appraisal by a registered appraiser showing the appraised value of the property to be at least $125,000.00; and
? Approval by the City Attorney of all proposed documents to be executed by the Mayor on behalf of the City.

Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Motion Carried.
Resolution Adopted.

Motion by Coughlin, supported by Brown, to approve the minutes of the April 21, 2009 City Commission Meeting.

Motion Carried.

PRESENTATIONS AND PROCLAMATIONS:

OATH OF OFFICE TO FIRE FIGHTERS.
Fire Chief Carr introduced the Fire Fighters: Timothy Maday, Robert Peterson, Philip Verburg and Rebecca Wood. City Clerk Kasunic administered the Oath of Office to the Fire Fighters. They introduced friends and family in attendance.


RECOMMENDATION FROM THE LOCAL OFFICER COMPENSATION COMMISSION.
LOCC Representative Dave deBryun reviewed the recommendations of the LOCC. The following is suggested and will be effective if approved or no action is taken by the City Commission before July 1, 2009.

Mayor:
Effective 7/1/2009 no increase in the annual salary and remain at $99,307.08.
Effective 7/1/2010 no increase in the annual salary and remain at $99,307.08.
City Clerk:
Effective 7/1/2009 no increase in the annual salary and remain at $59,849.61
Effective 7/1/2010 no increase in the annual salary and remain at $59,849.61
City Treasurer:
Effective 7/1/2009 no increase in the annual salary and remain at $65,960.70
Effective 7/1/2010 no increase in the annual salary and remain at $65,960.70
City Commissioners:
Effective 7/1/2009 no increase and remain annually at $6,200.00
Effective 7/1/2010 no increase and remain annually at $6,200.00.

Motion by Raha, supported by Clanton, to accept the LOCC report dated May 6, 2009.

Motion Carried.

PROCLAMATION OF NATIONAL ASSOCIATION OF LETTER CARRIERS NATIONAL FOOD DRIVE DAY.
Mayor Root proclaimed May 9, 2009 as National Association of Letter Carriers National Food Drive Day.

PUBLIC HEARING:

GRW Technologies.
Mayor Root opened the public hearing to approve the establishment of an Industrial Development District and to set a June 2, 2009 public hearing date to consider an application for an Industrial Facilities Exemption Certificate in the City of Kentwood for GRW Technologies, Inc. located at 4460-44th Street, SE.

After a brief presentation by Economic Development Planner Golder and company representative Dan Rademacher:

Motion by Brown, supported by Coughlin, to close the public hearing.

Motion Carried.

ADOPT RESOLUTION 34?09 TO APPROVE THE ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT AND ADOPT RESOLUTION 35?09
TO SET A JUNE 2, 2009 DATE TO CONSIDER AN APPLICATION FOR AN INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE FOR GRW TECHNOLOGIES.
Motion by Raha, supported by Clanton, to adopt Resolution 34?09 to approve the establishment of an Industrial Development District and adopt Resolution 35?09 to set a June 2, 2009 date to consider an application for an Industrial Facilities Exemption Certificate in the City of Kentwood for GRW Technologies, SE; under Act 198.

Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Resolutions Adopted.

BIDS:

PURCHASE OF AMMUNITION FOR POLICE DEPARTMENT.
Police Chief Mattice reviewed the problems with delivery of ammunition.

Motion by Brinks, supported by Cummings, to authorize the expenditure of a not to exceed cost of $34,981.00 for the Kentwood Police Department?s 2009-2010 ammunition supply, with funds from the Police Operating budget for the Fiscal Year ending June 30, 2010, contingent upon adoption of that budget

Motion Carried.

APPROVE CONTRACT FOR BRIDGE REPAIR FOR DEPARTMENT OF PUBLIC WORKS.
Assistant City Engineer Hughes reviewed his memorandum dated April 28, 2009 regarding bridge repairs.

Motion by Brinks, supported by Raha, to authorize the Mayor to enter into a contract with Anlaan Corporation, the low bidder, for structural repairs to seven (7) City bridges at a total contract amount of $156,263.43 (plus an approximate contingency of 10%) totaling amount of $172,000.00 with funds from Act 51 Major Street Funds.

Motion Carried.

APPROVE CONTRACT FOR KITCHEN REMODELING OF THE FIRE DEPARTMENT STATION #1.
Fire Chief Carr explained the need for the remodel.

Motion by Cummings, supported by Raha, to authorize the expenditure of a not to exceed cost of $28,500.00, including contingency, to remodel the kitchen at Fire Station #1 with funds from the Property and Building Fund for Fiscal Year ending June 30, 2009.

Motion Carried.

AUTHORIZE THE MAYOR TO SIGN A THREE (3) YEAR CONTRACT FOR CITY INTERNET SERVICES FOR INFORMATION SYSTEMS DEPARTMENT.
Assistant Finance Director/Purchasing Agent Tietz answered questions of the Commission.

Motion by Brinks, supported by Cummings, to authorize the Mayor to sign a three (3) year contract for City internet service with ISERV at a total cost of $12,240.00 ($4,080.00 annually), with funds from the General Fund Operating Budgets or Fiscal Years 2009-2010, 2010-2011, and 2011-2012 contingent upon the City Commission approval of the General Fund budgets for FY 2010-2011 and 2011-2012.

Motion Carried.

APPROVE THE PURCHASE OF PATROL RIFLES.
Police Chief Mattice noted the need for rifles to replace those presently being rented from Grand Rapids.

Motion by Coughlin, supported by Brown, to authorize the purchase of seventeen (17) Bushmaster semi-automatic patrol rifles with auxiliary equipment from Michigan Police Equipment Company at a total cost of $14,475.50 with funds from the Property and Building Fund for Fiscal Year ending June 30, 2009.

Motion Carried.

COMMENTS OF COMMISSIONERS AND MAYOR:

Commissioners and Mayor all expressed their views pertaining to the State?s recent executive order to reduce State Shared Revenue.

The meeting was adjourned at 8:40 P.M.


Dan Kasunic Richard L. Root
City Clerk Mayor