Kentwood Committees & Boards
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Minutes for 6/17/2008
APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD JUNE 17, 2008
Mayor Pro-Tem Clanton called the meeting to order at 7:30 P.M.
Reverend Charles Homeyer of Holy Cross Episcopal Church gave the invocation.
Commissioner Coughlin led the Pledge of Allegiance to the Flag.
Roll Call: Present: Commissioners: Sharon R. Brinks, Michael W. Brown, Robert Coughlin, Richard Clanton, Frank Cummings and Frank Raha III.
Motion by Brinks, supported by Coughlin, to excuse Mayor Root with prior notification.
Staff Present: Finance Director Tom Chase, City Clerk Dan Kasunic, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Assistant Finance Director/Purchasing Agent Phil Tietz, Deputy Administrator Keith Van Beek and Public Works Director Ron Woods.
Seven (7) citizens and members of the news media attended the meeting.
Motion by Brinks, supported by Coughlin, to approve the agenda with the following addenda: 14(b)
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
The Commission acknowledged two Boy Scouts attending tonight?s meeting.
Motion by Cummings, supported by Brown, to approve the Consent Agenda as follows:
A. Receive and file minutes of the Committee of the Whole Meeting held on June 3, 2008.
B. Receive and file minutes of the Parks & Recreation Commission Meting held on June 19, 2008.
C. Receive and file minutes of the Safety Committee Meeting held on June 10, 2008.
D. Approve City?s annual contribution to the City of Kentwood Employee Pension Plan in the amount of $895,000.00 payable to Fifth Third Bank as the depository.
E. Resolution 60?08 to approve the Fourth Amendment to the City of Kentwood Employee Pension Plan.
F. Approval to waive the purchasing requirements and to contract with Prein & Newhof for engineering services and Kamminga and Roodvoets for road reconstruction of the Kentwood portion of Lake Drive using fees and construction rates from three previously bid projects in Kentwood using funds from Act 51 funds in accordance with the representations contained in S. Kepley memorandum dated June 12, 2008.
G. Approval to waive the purchasing requirements to authorize the City?s Bridge Repair Maintenance Program at a cost of $19,600.00 with funds from Act 51 funds in accordance with the representations contained in S. Kepley memorandum dated June 12, 2008.
H. Receive and file minutes of the Service Committee Meeting held on June 12, 2008.
I. Payables for the City of $179,400.10, Roads of $44,051.89, Water/Sewer of $30,198.88, Other funds of $644,217.62, totaling $897,868.49.
Roll Call Vote: Yeas: All. Nays: None. Absent: Root.
Motion by Coughlin, supported by Brown, to approve the minutes of the June 3, 2008 City Commission Meeting.
COMMUNICATIONS AND PETITIONS:
REQUEST TO DESIGNATE AN ADDITIONAL FREESTANDING SIGN FOR JULY 4TH CELEBRATION.
Motion by Brinks, supported by Raha, to approve the request to designate an additional freestanding promotional sign at the Chicago Drive & Kentwood Cycling Fitness facility at 2830 East Paris Ave., SE as an ?official city sign? for the 4th of July Celebration with the sign being displayed June 20-July 7, 2008 and to waive the permit fee.
5357 Madison Ave.
Mayor Pro-Tem Clanton opened the public hearing to approve the acquisition and re-sale of tax-foreclosed property located at 5357 Madison Ave., SE.
Assistant Finance Director Tietz informed the Commission that Habitat of Humanity had withdrawn their request.
Motion by Brinks, supported by Raha, to close the public hearing.
AUTHORIZE MAYOR TO EXTEND THE CITY?S CONTRACT WITH MICHIGAN PAVEMENT MARKINGS, LLC FOR STRIPPING.
Public Works Director Woods informed the Commission that the City had piggybacked on the Kent County Road Commission bid in prior years and are requesting to continue piggyback onto this year?s bid.
Motion by Cummings, supported by Raha, to authorize the Mayor to extend the City?s contract with Michigan Pavement Markings, LLC for pavement mainline stripping and handwork marking (?Arrows & Only?s?, crosswalks, etc.) services throughout the City at a total cost of up to $45,000.00 ($28,000.00 for the mainline striping, and $17,000.00 for handwork marking, including a 10% contingency), with funds from the Street Fund Budget for Fiscal Year Ending June 30, 2008 and June 30, 2009.
APPROVAL TO RELOCATE DONATED EQUIPMENT FROM KELLOGGSVILLE CHRISTIAN SCHOOL TO VARIOUS CITY PARKS.
Assistant Finance Director Tietz gave a short power point presentation, displaying various playground equipment and planned locations to place them. He explained the reasons for having the equipment relocated by Michigan Recreational Construction, Inc.
Motion by Brinks, supported by Raha, to authorize the expenditure of up to $47,000.00 (including waiving purchasing requirements to authorize a contract with Michigan Recreational Construction, Inc. at a cost not to exceed $39,000.00 to relocate donated playground equipment to various City parks, with funds from the Parks Millage Fund budget for Fiscal Year ending June 30, 2009, as allowed under City of Kentwood purchasing rules and in accordance with the representations contained in the C. Ziesemer/R. Woods/P. Tietz memorandum dated June 17, 2008.
COMMENTS OF COMMISSIONERS AND MAYOR:
Commissioner Raha-Informed the Commission that a vote in the State House will be Wednesday regarding property tax that would be detrimental to all municipalities and to contact the legislature to vote no on this bill.
Deputy Administrator Van Beek-Informed the Commission regarding the Gypsy Moth problem, noting it is too late to spray this year and the City in the past had partnered with the State for spraying in the community. He noted there will be informational meeting pertaining to the Library issue on July 10th and 15th.
The meeting was adjourned at 8:07 P.M.
Dan Kasunic Richard Clanton
City Clerk Mayor Pro-Tem