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Minutes for 06/02/2009


APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD JUNE 2, 2009
Commission Chambers

Mayor Richard L. Root called the meeting to order at 7:30 P.M.

Reverend Dave Poolman of Princeton Christian Reformed Church gave the invocation.

Commissioner Coughlin led the Pledge of Allegiance to the Flag.

Roll Call: Present: Commissioners: Sharon R. Brinks, Michael W. Brown, Robert Coughlin, Richard Clanton, Frank Cummings, Frank Raha III and Mayor Richard L. Root.

Staff Present: Fire Chief Jim Carr, Finance Director Tom Chase, Information Technology Manger Bill Dudgeon, Deputy Administrator Rich Houtteman, Assistant City Engineer Pat Hughes, City Clerk Dan Kasunic, Police Chief Rick Mattice, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Assistant Finance Director/Purchasing Agent Phil Tietz, Public Works Director Ron Woods and Recreation Director Charlie Ziesemer.

Five (5) citizens and members of the news media attended the meeting.

Motion by Cummings, supported by Raha, to approve the agenda with the following addendum: add 14(d) consulting services for energy grant, move 7(a) and 7(d) to 15(d) and 15(e).

Motion Carried.

CONSENT AGENDA:

Motion by Coughlin, supported by Clanton, to approve the Consent Agenda as follows:
A. Authorize the Mayor to enter into a three (3) year contract with Arrow Uniform for uniform rental services and shop towels at a not-to-exceed annual cost of $11,000.00 with funds from the appropriate General Fund (Public Works, Engineering and Inspections) Operating Budgets for each Fiscal Year of these contracts, contingent upon City Commission approval of budgets for those years and contingent upon the Finance Director?s satisfaction with financial information to be provided by the vendor.
B. Waive purchasing requirements and authorize the purchase of a fertilizer spreader from L.T. Rich Products, Inc. at a cost not-to-exceed $9,500.00 with funds from the DPW Equipment Fund Budget for the Fiscal Year ending June 30, 2009, as permitted under City of Kentwood purchasing rules and in accordance with the representations contained in R. Woods/C. Kane memorandum of May 13, 2009.
C. Resolution 37?09 to approve the 2009 City Operating Millage of 2.9946 mills.
D. Resolution 38?09 to approve the Parks Operating of 0.0998 mills, the Library Operating of 0.3500 mills and Police and Fire Operating of 4.2620 mills.
E. To authorize the Mayor to execute an amendment to the City?s land lease agreement with T-Mobile for a cellular phone tower and equipment located adjacent to the Water Pumping Station at 4458 Potter Avenue, SE, revising the terms of the lease for the public good in accordance with the representations contained in R. Woods/P. Tietz memo of May 19, 2009, contingent upon approval of the contract amendment by the City Attorney.
F. Receive and file minutes of the Fiance Committee Meeting held on May 21, 2009.
G. Ordinance 3?09 to amend 8.02 Table of Uses, to reflect that a Dynamic Display Billboard is a Special Land Use in the C-4 Office Zone and not permitted in the C-2 Community Commercial and C-3 Regional Commercial Zones.
H. Receive and file minutes of the Ordinance Committee Meeting held on May 26, 2009.
I. Request to designate three freestanding promotional signs at 5370 S. Division Ave., 2830 East Paris Ave., and 2380-44th Street, SE as ?official city signs? for the 4th of July Celebration with signs being displayed June 22-July 6, 2009 and waive the permit fee.
J. Payables for the City totaling $1,876,325.74.

Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Motion Carried.
Resolutions Adopted.
Ordinance Adopted.

Motion by Coughlin, supported by Clanton, to approve the minutes of the May 19, 2009 City Commission Meeting.

Motion Carried.

BIDS:

BIDS FOR ASPHALT TRAIL REPAIRS FOR THE DEPARTMENT OF PUBLIC WORKS.
Assistant Finance Director/Purchasing Agent Tietz reviewed the memorandum dated May 27, 2009 regarding asphalt repairs.

Motion by Cummings, supported by Coughlin, to authorize the repair of asphalt trails in City parks at a total cost not to exceed $26,000.00 including contingency, with funds from the Property & Building Fund Budget for the Fiscal Year ending June 30, 2009.

Motion Carried.

PURCHASE OF FORENSIC LIGHT SOURCE REPLACEMENT FOR THE POLICE DEPARTMENT.
Police Chief Mattice explained the need for replacement forensic light.
Motion by Cummings, supported by Coughlin, to waive purchasing requirements and authorize the purchase of a replacement alternate light source unit (?crime-lite?) from Foster & Freeman USA, Inc. at a cost of $11,913.12, with funds from the Property & Building Fund budget for the Fiscal Year ending June 30, 2009, as allowed under City purchasing rules and in accordance with the representations contained in R. Mattice/C. Kane memorandum of May 27, 2009 and R. Mattice memorandum dated May 13, 2009.

Motion Carried.

PURCHASE OF CISCO SWITCH FOR THE POLICE DEPARTMENT.
Information Technology Manager Dudgeon answered questions of the Commission.

Motion by Clanton, supported by Brown, to authorize the purchase of a Cisco switch for the Police Department from N-VINT, Inc. at a cost not to exceed $39,300.00 (including an allowance for unexpected installation costs), and a SmartNet service agreement for that switch from CDW-G Corporation at a cost not to exceed $8,500.00 for a total cost not to exceed $47,800.00, with funds from the Property & Building Fund budget for Fiscal Year ending June 30, 2009.

Motion Carried.

CONSULTING SERVICES FOR UNITED STATES DEPARTMENT OF ENERGY GRANT.
Deputy Administrator Houtteman and Director Woods explained the need for the service and answered questions of the Commission.

Motion by Clanton, supported by Coughlin, to waive purchasing requirements and authorize the Mayor to enter into a contract with U.S. Energy Engineering, L.L.C. without comparative pricing to provide consulting services to assist the City in applying for a United States Energy Efficient Community Block Grant and-if the grant is awarded-in performing the City?s obligation relating to the grant, at a cost not-to-exceed $23,000.00, as allowed under City of Kentwood purchasing rules and in accordance with the representations of R. Woods/R. Houtteman/P. Tietz memorandum of June 1, 2009, contingent upon satisfactory due diligence regarding the proposed vendor and execution of a contract satisfactory to the City Attorney, with the City to be liable for payment of fees only if the grant is awarded to the City and with funds from the grant award.

Motion Carried.

RESOLUTIONS:

ADOPT RESOLUTION 39?09 TO APPROVE THE WATER AND SEWER BUDGETS AND TO SET THE RATES FOR WATER AND SEWER IN THE WYOMING DISTRICT FOR FISCAL YEAR 2009-2010.
Motion by Cummings, supported by Brinks, to adopt Resolution 39?09 to approve the Water and Sewer budgets and to set the rates for Water and Sewer in the Wyoming District for Fiscal year 2009-2010.

Roll Call Vote: Yeas: Brinks, Brown, Coughlin, Cummings, Raha and Root. Nays: Clanton. Absent: None.

Resolution Adopted.

ADOPT RESOLUTION 40?09 TO ADOPT THE MAYOR-RECOMMENDED SCHEDULE OF CAPITAL IMPROVEMENTS: 2009-2015 AS THE CAPITAL PLANNING DOCUMENT FOR THE CITY OF KENTWOOD, AS AMENDED.
Motion by Cummings, supported by Raha, to adopt Resolution 40?09 to adopt the Mayor-Recommended Schedule of Capital Improvements: 2009-2015 as the capital planning document for the City of Kentwood, as amended.

Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Resolution Adopted.

ADOPT RESOLUTION 41?09 TO APPROVE THE SOLID WASTE MANAGEMENT PLAN AMENDMENT.
Motion by Brinks, supported by Cummings, to adopt Resolution 41?09 to approve the Solid Waste Management Plan Amendment.

Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Resolution Adopted.

ADOPT RESOLUTION 42?09 TO APPROVE THE FISCAL YEAR 2009-2010 BUDGET FOR WKTV CABLE TV, INC.
Motion by Brinks, supported by Coughlin, to adopt Resolution 42?09 to approve the Fiscal Year 2009-2010 budget for WKTV Cable TV, Inc.

Roll Call Vote: Yeas: Brinks, Brown, Clanton, Coughlin, Cummings, and Root.
Nays: Raha. Absent: None.

Resolution Adopted.

ADOPT RESOLUTION 43?09 TO APPROVE THE FISCAL YEAR 2009-2010 NON-GENERAL FUND BUDGETS AMENDED TO ADD $140,000.00 TO THE DPW EQUIPMENT FUND CAPITAL OUTLAY BUDGET.
Finance Director explained the item had been inadvertently left off of the budget.

Motion by Brinks, supported by Cummings, to adopt Resolution 43?09 to approve the Fiscal Year 2009-2010 Non-General Fund Budgets amended to add $140,000.00 to the DPW Equipment Fund Capital Outlay Budget.

Roll Call Vote: Yeas: Brinks, Brown, Clanton, Coughlin, Cummings and Root. Nays: Raha. Absent: None.

Resolution Adopted.

APPOINTMENTS AND RESIGNATIONS:

CONFIRM APPOINTMENT OF LAURA JOHNSON TO THE PARKS AND RECREATION COMMISSION.
Motion by Coughlin, supported by Clanton, to confirm the appointment of Laura Johnson to the Parks and Recreation Commission for the Kelloggsville School District position.

Motion Carried.

COMMENTS OF COMMISSIONERS AND MAYOR:

Mayor Root-Requested Deputy Administrator Houtteman to explain the memorandum regarding options for the spotlight publishing and distribution. He noted the GVMC Planning Program June 5, 2009 and MML Conference is in the City of Kalamazoo in September.

The meeting was adjourned at 8:05 P.M.


Dan Kasunic Richard L. Root
City Clerk Mayor