Kentwood Committees & Boards
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Minutes for 6/05/2007
APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD JUNE 5, 2007
Mayor Richard Root called the meeting to order at 7:30 P.M.
Reverend Dave Poolman of Princeton Christian Reformed Church gave the invocation.
Commissioner Coughlin led the Pledge of Allegiance to the Flag.
Roll Call: Present: Commissioners: Sharon R. Brinks, Michael W. Brown, Richard Clanton, Robert Coughlin, Frank Cummings, Frank Raha III and Mayor Richard Root.
Staff Present: Deputy City Clerk Mary Bremer, Fire Chief Jim Carr, City Engineer/
Engineering & Inspections Director Steve Kepley, Police Chief Rick Mattice, Assistant Planner Joe Pung, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Assistant Finance Director/Purchasing Agent Phil Tietz, Deputy Administrator Keith Van Beek and Public Works Director Ron Woods.
Twelve (12) citizens and members of the news media attended the meeting.
Motion by Coughlin, supported by Brown, to approve the agenda with the following addendum: add 9(b) Presentation of the 2006 Annual Report from the Kentwood Police Department and add 10(d) To set a public hearing date for a Public Act 425 contract with the City of Wyoming for property on Eastern Avenue.
Motion Carried.
ACKNOWLEDGE VISTORS AND NON-AGENDA ITEMS:
Bob Middleton of the AMVETS presented a ?Certificate of Appreciation? to Police Detective David Peuler for his services on behalf of the Junior AMVETS.
CONSENT AGENDA:
Motion by Clanton, supported by Cummings, to approve the Consent Agenda as follows:
A. Receive and file minutes of the Finance Committee Meeting held on May 15, 2007.
B. Payables for the City of $719,219.61, Roads of $92,457.83, Water/Sewer of $243,531.52, and Taxes of $2,014.22, totaling $1,057,223.18.
Roll Call Vote: Yeas: All. Nays: None. Absent: None.
Motion Carried.
Motion by Clanton, supported by Coughlin, to approve the minutes of the May 15, 2007 City Commission Meeting.
Motion Carried.
PRESENTATIONS AND PROCLAMATIONS:
OATH OF OFFICE GIVEN TO DOUG SNOEYINK AS A LIEUTENANT/
INSPECTOR FOR THE FIRE DEPARTMENT.
Fire Chief Carr introduced Doug Snoeyink and Deputy City Clerk Bremer administered the Oath of Office to him as a Lieutenant/Inspector for the Fire Department. He then introduced his family and received congratulations from the Commissioners and staff.
PRESENTATION OF 2006 POLICE DEPARTMENT ANNUAL REPORT.
Police Chief Mattice distributed and reviewed portions of the 2006 Kentwood Police Department Annual Report. He noted serious crime is up in the City of Kentwood; but, he also reported that this trend is up nation-wide. Violent crime is down, but some significant crimes did occur including one homicide and two officer shootings. He expressed his appreciation for the City Commission?s support.
COMMUNICATIONS AND PETITIONS:
APPROVE THREE (3) YEAR CONTRACTS WITH MOORE & BRUGGINK AND FLEIS & VANDENBRINK TO PROVIDE INSPECTION OF STREET AND UTILITY CONSTRUCTION PROJECTS.
City Engineer/Engineering & Inspections Director Steve Kepley noted these contracts will provide inspection of private projects which include public utilities and streets to see that they meet City designs and specifications.
Motion by Brinks, supported by Raha, to remove from the table and approve proposed contracts with Moore & Bruggink, Inc., and Fleis & Vandenbrink, Inc. for construction engineering, testing, and inspection services on certain street and utility construction projects, with funds for these services to be taken from the Commission-approved escrow funds for projects developed by third party entities.
Motion Carried,
Clanton dissenting.
APPROVE DESIGNATION OF TWO (2) SIGNS AT RITE AID AND JAYCEE CLUBHOUSE AS ?OFFICIAL SIGNS? FOR 4TH OF JULY CELEBRATION.
Motion by Clanton, supported by Coughlin, to approve the designation of two (2) free-standing signs at the Rite Aid at 5995 Kalamazoo Ave., SE and the Jaycee Clubhouse at
1640 ? 44th St., SE as ?official signs? for the 4th of July Celebration with the signs being displayed June 21 ? July 5, 2007 and to waive the permit fee.
Motion Carried.
APPROVE PERMIT FOR JULY 4TH CELEBRATION.
Motion by Coughlin, supported by Brown, to approve the Application for Fireworks Display for Melrose Pyrotechnics, Inc. for the July 4th Celebration.
Motion Carried.
APPROVAL TO SET A JULY 3, 2007 PUBLIC HEARING DATE FOR A PROPOSED PUBLIC ACT 425 CONTRACT WITH THE CITY OF WYOMING.
Motion by Brinks, supported by Clanton, to set a July 3, 2007 public hearing date for a proposed Public Act 425 contract with the City of Wyoming for property located on Eastern Avenue north of 44th Street.
Motion Carried.
PUBLIC HEARINGS:
East Paris Avenue Reconstruction.
Mayor Root opened the public hearing to declare necessity and to set a July 3, 2007 public hearing date to confirm the Special Assessment Rolls for the East Paris Avenue Reconstruction Project from 52nd Street to 60th Street.
Following a brief presentation by City Engineer/Engineering & Inspections Director Steve Kepley:
Motion by Brown, supported by Cummings, to close the public hearing.
Motion Carried.
ADOPT RESOLUTION 50-07 TO DECLARE NECESSITY AND RESOLUTION 51-07 TO SET A JULY 3, 2007 PUBLIC HEARING DATE TO CONFIRM THE SPECIAL ASSESSMENT ROLLS FOR THE EAST PARIS AVENUE RECONSTRUCTION PROJECT FROM 52ND STREET TO 60TH STREET.
Motion by Brown, supported by Clanton, to adopt Resolution 50-07 to declare necessity and Resolution 51-07 to set a July 3, 2007 public hearing date to confirm the Special Assessment Rolls for the East Paris Avenue Reconstruction Project from 52nd Street to 60th Street.
Roll Call Vote: Yeas: All. Nays: None. Absent: None.
Resolutions Adopted.
REPORT OF STANDING COMMITTEES:
APPROVE POLICY TO ADDRESS LOAN SUBORDINATION REQUESTS FOR THE HOUSING REHABILITATION COMMISSION.
Motion by Brinks supported by Raha, to approve the policy to address loan subordination requests for the Housing Rehabilitation Commission.
Motion Carried.
Commissioner Raha requested that the entire Housing Rehabilitation Commission program and policies be reviewed.
BIDS:
APPROVE CONTRACT FOR PAVEMENT MAINLINE STRIPING AND HANDWORK MARKING FOR THE DEPARTMENT OF PUBLIC WORKS.
Public Works Director Ron Woods reviewed the memorandum dated June 5, 2007 and noted the contingency amount is included due to the incomplete listing received from the Kent County Road Commission when we took over the roads and the additions from staff to the inventory list.
Motion by Cummings, supported by Coughlin, to authorize the Mayor to extend its contract with Michigan Pavement Markings, LLC for pavement mainline striping and handwork marking (?Arrows & Only?s?, etc.) services throughout the City at total project prices of $15,000 (including $2,500 contingency) for the mainline striping, and $10,000 (including $2,500 contingency) for handwork marking, both from the Commission-approved Street Funds Budgets for the Fiscal Years Ending June 30, 2007 and June 30, 2008.
Motion Carried.
APPROVE CONTRACT FOR WATER METER READING SERVICES FOR THE WATER DEPARTMENT.
Public Works Director Ron Woods reviewed and clarified the memorandum dated May 31, 2007.
Motion by Brinks, supported by Raha, to authorize the Mayor to enter into a one-year contract (with the option to renew for up to two additional years) with City Services, Inc., for water meter reading services at a unit price of $0.85 per meter read, with funds from the Commission-adopted Water and Sewer Fund budgets for the Fiscal Year ending June 30, 2008, to be recovered from the fees charged to the City?s customers and after review from counsel.
Motion Carried.
RESOLUTIONS:
ADOPT RESOLUTION 52-07 TO AUTHORIZE MAYOR AND CLERK TO RELEASE TWO (2) SANITARY SEWER EASEMENTS ALONG KALAMAZOO AVENUE THAT WERE RECORDED WITH ERRONEOUS LEGAL DESCRIPTIONS.
Motion by Coughlin, supported by Clanton, to authorize the Mayor and Clerk to adopt Resolution 52-07 to vacate and release two (2) rear yard sanitary sewer easements along Kalamazoo Avenue that were recorded with erroneous legal descriptions
Roll Call Vote: Yeas: All. Nays: None. Absent: None.
Resolution Adopted.
ADOPT RESOLUTION 53-07 TO AUTHORIZE MAYOR AND CLERK TO VACATE AND RELEASE A TEMPORARY REVERSIONARY FIRE LANE EASEMENT AND TEMPORARY REVERSIONARY HIGHWAY EASEMENT WITHIN EASTMONT GARDENS NO. 3 PLAT.
Motion by Coughlin, supported by Clanton, to authorize the Mayor and Clerk to adopt Resolution 53-07 to release one (1) temporary reversionary fire lane easement and one (1) temporary reversionary highway easement to the adjacent property owners of lots located within the Eastmont Gardens No. 3 Plat.
Roll Call Vote: Yeas: All. Nays: None. Absent: None.
Resolution Adopted.
ADOPT RESOLUTION 54-07 TO CHANGE THE DATE OF A CITY OF KENTWOOD COMMISSION MEETING DUE TO A CONFLICT WITH THE MICHIGAN MUNICIPAL LEAGUE CONFERENCE.
Motion by Brinks, supported by Clanton, to adopt Resolution 54-07 to change the date of the September 18, 2007 City of Kentwood Commission Meeting to Monday, September 17, 2007, due to a conflict with the Michigan Municipal League Convention.
Roll Call Vote: Yeas: All. Nays: None. Absent: None.
Resolution Adopted.
Motion by Clanton, supported by Brown, to adjourn to Closed Executive Session regarding discussion of a written legal opinion by legal counsel as permitted under Section 8(h) of P.A. 267 of 1975, as amended by Act 256 of the 1978 Open Meetings Act.
Roll Call Vote: Yeas: All. Nays: None. Absent: None.
Motion Carried.
The Commission adjourned to Closed Executive Session at 8:20 P.M.
The Commission reconvened at 8:45 P.M.
AUTHORIZE CITY ATTORNEY?S OFFICE TO FILE A COMPLAINT RELATING TO DEFECTIVE ROADS IN BAILEY?S GROVE.
Motion by Cummings, supported by Clanton, to authorize the City Attorney?s Office to file a complaint in Kent County Circuit Court against Kentwood Excavating, Eastbrook Homes, Steve Van Kooten and Medema and Van Kooten relating to defective roads in Bailey?s Grove.
Motion Carried.
COMMENTS OF COMMISSIONERS AND MAYOR:
Mayor Root - Reminded Commissioners of the Grand Valley Metro Council seminar
?Growing Communities? which will be held June 14, 2007 from 8-3:30 ? see
Keith if you would like to attend.
Commissioner Raha - He attended a ?field trip? with 85 students from Endeavor School
on May 31st. They toured the City Hall, Fire and Police Departments. They
reported it was the best field trip ever and would like to do it again next year.
Deputy Administrator VanBeek - Noted there will be Committee of the Whole Meetings
prior to the next three Commission Meetings. Items to be addressed include:
Update on REGIS/City Works, Cost Recovery Ordinance and long-term strategy
for the library facility.
The meeting was adjourned at 8:50 P.M.
Mary Bremer Richard L. Root
Deputy City Clerk Mayor
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