Kentwood Committees & Boards
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Minutes for 8/23/2010

APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD AUGUST 23, 2010
Commission Chambers

Mayor Richard L. Root called the meeting to order at 7:10 P.M.

Mayor Root gave the invocation.

Commissioner Cummings led the Pledge of Allegiance to the Flag.

Roll Call: Present: Commissioners: Sharon R. Brinks, Michael Brown, Robert Coughlin, Richard Clanton, Frank Cummings, Raymond VerWys and Mayor Richard L. Root.

Staff Present: Engineering Supervisor Jim Beke, Fire Chief Jim Carr, Finance Director Tom Chase, Information Systems Manager Bill Dudgeon, Deputy Administrator Rich Houtteman, Assistant City Engineer Pat Hughes, City Clerk Dan Kasunic, Police Chief Rick Mattice, Fire Department Administrative Assistant Nancy Shane, Public Works Director Ron Woods and Recreation Director Charlie Ziesemer.

One (1) member of the news media attended the meeting.

Motion by Coughlin, supported by VerWys, to approve the agenda with the following addendum: add 13(a) MS4 Storm Water Permit.

Motion Carried.

CONSENT AGENDA:

Motion by Brinks, supported by Brown, to approve the Consent Agenda as follows:
A. Authorize the upgrade of the Building Inspections software by BS&A Software, Inc. to the ?Dot-Net? version for a not to exceed cost of $17,600.00, with funds from the Commission-adopted Property and Building Fund budget for the fiscal year ending June 30, 2011.
B. Authorize the acquisition of a 64-bit SQL server at a cost not to exceed $10,235.00, including consulting fees and miscellaneous expenses, with funds from the Commission-adopted Property and Building Fund budget for the fiscal year ending June 30, 2011.
C. Authorize the purchase of seven (7) Dell Laptop computers at a total cost of $20,433.42, with funds from the Commission-adopted Property & Building and Police Equipment budgets for the fiscal year ending June 30, 2011.
D. Authorize the purchase of Panasonic Toughbook Laptop replacements at a not to exceed cost of $40,836.52, with funds from the Commission-adopted Fire Equipment and Police Equipment Funds budgets for the fiscal year ending June 30, 2011.
E. Receive and file minutes of the Finance Committee Meeting held on August 9, 2010.
F. Payables for the City totaling $6,814,830.71.

Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Motion Carried.

Motion by Cummings, supported by Clanton, to approve the minutes of the August 9, 2010 City Commission Meeting.

Motion Carried.

REPORT OF COMMITTEES:

NPDES PHASE II PERMIT CHANGES.
Discussion continued from the Committee of the Whole Meeting held earlier this evening.

Motion by Brinks, supported by VerWys, to adopt Resolution 62?10 to approve the attached policies drafted by FTC&H on behalf of the City of Kentwood (common to all other vested communities within the Lower Grand River Watershed) to meet the mandates as promulgated from the Clean Water Act by the MDNRE and to authorize the Mayor and/or his designee(s) to sign and submit the attached policies and future policies/procedures on behalf of the City of Kentwood by September 1, 2010 and refer future policies/procedures changes to the Service Committee for City Commission review.

Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Resolution Adopted.

BIDS:

CONSTRUCTION OF SKATE RAMP PAD, BLEACHER PAD AND IMPROVEMENTS.
Assistant City Engineer Hughes reviewed his memorandum dated August 18, 2010 regarding proposed work for park concrete and asphalt work.

Motion by Coughlin, supported by Clanton, to authorize the Mayor to enter into a contract with Sietsema Excavators for the construction of a skate ramp pad at Home Acres Park and a bleacher pad in Pinewood Park at a total cost of $23,000.00 and with Cascade Cement for construction of parking lot improvements and extension of the non-motorized trail in Home Acres Park at a total cost of $37,286.00; appropriate an additional $3,800.00 for installation of the skate ramp by DPW personnel; and appropriate $3,164.00 for a contingency allowance for unexpected installation costs, with total cost of $67,250.00 funded from the Park Millage Fund Budget for the Fiscal Year ending June 30, 2011.

Motion Carried.
RESOLUTIONS:

TABLE THE ACTION TO TRANSFER ALL RIGHTS TO RENEWAL OF AN ESCROW CLASS C LIQUOR LICENSE FROM SAM?S BISTRO TO FIFTH THIRD BANK THAT WAS LOCATED AT 1950-44TH STREET.
Motion by Brinks, supported by Cummings, to table until September 7, 2010 action to transfer all rights to renewal of an escrowed Class C Liquor License from Sam?s Bistro to Fifth Third from the business located at 1950-44th Street, SE.

Motion Carried.
Brown Dissenting.

COMMENTS OF COMMISSIONERS AND MAYOR:

Commissioner Clanton requested to be excused from the September 7th City Commission Meeting.

Mayor Root spoke on the success of the opening of the new Library.

The meeting was adjourned at 7:40 P.M.


Dan Kasunic Richard L. Root
City Clerk Mayor