Kentwood Committees & Boards
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Minutes for 09/15/2009

APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD SEPTEMBER 15, 2009
Commission Chambers

Mayor Richard L. Root called the meeting to order at 7:00 P.M.

Motion by Clanton supported by Cummings, to adjourn to Closed Executive Session regarding discussion negotiation of a bargaining agreement as permitted under Section 8(c) of P.A. 267 of 1975, as amended by Act 256 of the 1978 Open Meetings Act.

Roll call Vote: Yeas: Brinks, Brown, Clanton, Cummings and Root. Nays: None. Absent: Coughlin and Raha.

Motion Carried.

The Commission reconvened at 7:30 P.M.

Reverend David Brower of Holy Cross Episcopal Church gave the invocation.

Commissioner Cummings led the Pledge of Allegiance to the Flag.

Roll Call: Present: Commissioners: Sharon R. Brinks, Michael W. Brown, Robert Coughlin, Richard Clanton, Frank Cummings, Frank Raha III and Mayor Richard L. Root.

Staff Present: Fire Chief Jim Carr, Finance Director Tom Chase, Information Technology Manager Bill Dudgeon, Utilities Manager John Gorney, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Engineering & Inspections Director Steve Kepley, Police Chief Rick Mattice, City Attorney Jeffrey Sluggett, water & Sewer Superintendent Terry Steenhagen and Recreation Director Charlie Ziesemer.

Eight (8) citizens and members of the news media attended the meeting.

Motion by Coughlin, supported by Clanton, to approve the agenda with the following addenda: add 12(d) approval of POLC 312 arbitration and tentative agreement contract.

Motion Carried.

ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:

Howard Vanden Toorn spoke on his solution to traffic calming by the charter school on 54th Street.

CONSENT AGENDA:

Motion by Clanton, supported by Cummings, to approve the Consent Agenda as follows:
A. Receive and file minutes of the Safety Committee Meeting held on September 8, 2009.
B. Receive and file minutes of the Service Committee Meeting held on September 10, 2009.
C. Payables for the City, totaling $1,870,636.91.
Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Motion Carried.

Motion by Raha, supported by Brown, to approve the minutes of the September 1, 2009 City Commission Meeting.

Motion Carried.

COMMUNICATIONS AND PETITIONS:

AUTHORIZE MAYOR TO ENTER INTO A CONTRACT WITH DYKEMA EXCAVATORS, INC. FOR REHABILITION OF CERTAIN SANITARY SEWERS WITHIN THE KENTWOOD/WYOMING WATER DISTRICT.
Utilities Manager Gorney gave a brief review of the problems and DPW scopes 10% of the lines yearly and why they are requesting a 20% contingency instead of a normally requested 10% contingency.

Motion by Clanton, supported by Cummings, to authorize the Mayor to enter into a contract with Dykema Excavators, Inc. for a cost not to exceed $430,000.00 with funds from the Sanitary Sewer Fund.

Motion Carried.
Raha Dissenting.

REQUEST TO AMEND WOLVERINE BUILDING, INC. CONTRACT FOR DRYWALL/STUDS AND ROOFING FOR THE NEW LIBRARY.
City Engineer/Project Manager Kepley reviewed his memorandum dated September 15, 2009 regarding the next phase of construction.

Motion by Coughlin, supported by Cummings, to amend Wolverine Building, Inc. contract for a portion of the construction phase for drywall/sheet studs walls and roofing for the new Library by the amount of $673,000.00 (with a 10% contingency).

Motion Carried.

Commissioner Brinks noted it is National Library Card Month.

APPROVAL TO CONTRACT WITH SHARECO COMMUNICATIONS FOR DATA/VOICE CABLING AND COMMUNICATIONS INSTALLATION FOR THE NEW LIBRARY.
Motion by Clanton, supported by Cummings, to approve the Mayor to enter into a contract with Shareco Communications for data/voice cabling and communications installation for the new Library in an amount not to exceed $106,000.00.

Motion Carried.

APPROVAL OF POLICE OFFICERS LABOR COUNCIL CONTRACT.
Motion by Clanton, supported by Brinks, to approve the POLC 312 arbitration and tentative agreement contract.

Motion Carried.

BIDS:

VETERANS PARK ENTRYWAY AND NON-MOTORIZED TRAIL FOR THE ENGINEERING DEPARTMENT.
Parks & Recreation Director Ziesemer gave a brief review of the project and of the selection of the project contractor.

Motion by Coughlin, supported by Cummings, to authorize the Mayor to enter into a tripartite contract with Bultsma Construction and the Kent County Community Development Department for the construction of park entryway improvements and a new non-motorized pathway along the Heyboer Drain at Veterans Park, at a total cost of $199,828.00 (including contingency) with funds from the Community Development Block Grant.

Motion Carried.

COPIER REPLACEMENTS FOR THE INFORMATION SYSTEMS DEPT.
Information Technology Manager Dudgeon answered questions of the Commission pertaining to the need to replace these copiers.

Motion by Coughlin, supported by Clanton, to authorize the purchase of three multi-function copiers totaling a not to exceed amount of $17,350.00 from Applied Imaging, with funds from the Property and Building Fund as allowed under City of Kentwood purchasing rules ?special circumstances?.

Motion Carried.

PUCHASE OF REPLACEMENT VEHICLES FOR THE FIRE DEPARTMENT.
Fire Chief Carr explained the replacement of three vehicles with two vehicles. The Commission had questions and concerns of this purchase.

Motion by Cummings, supported by Coughlin, to authorize the purchase of one (1) 2010 Chevrolet Impala sedan from Berger Chevrolet, (State of Michigan bid) with accessories from various sources, at a total cost (including an allowance for unexpected equipment installation costs) of $22,000.00 and one (1) 2010 Ford Expedition from Signature Ford (Macomb County bid), with accessories from various sources, at a total cost (including an allowance for unexpected equipment installation costs) of $33,000.00 with funds from the Fire Equipment Fund budget.

Motion Carried.
Brinks and Raha Dissenting.


COMMENTS OF COMMISSIONERS AND MAYOR:
Mayor Root-Informed the Commission of the Pinebrook Neighborhood Association Meeting September 21st at 6:30 p.m. at City Hall regarding the 52th Street charter school construction project.

Commissioner Brinks-Requested the City work to have ITP adjust to have a bus stop in front of the new Library. A discussion ensued between the Mayor and Commissioner Brinks regarding this issue.

Commissioner Raha- Gave an update on budget issues in Lansing.

The meeting was adjourned at 8:28 P.M.


Dan Kasunic Richard L. Root
City Clerk Mayor