Kentwood Committees & Boards
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Minutes for 9/07/2010

APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD SEPTEMBER 7, 2010
Commission Chambers

Mayor Richard L. Root called the meeting to order at 7:00 P.M.

Mayor Root gave the invocation.

Commissioner VerWys led the Pledge of Allegiance to the Flag.

Roll Call: Present: Commissioners: Sharon R. Brinks, Robert Coughlin, Frank Cummings, Raymond VerWys and Mayor Richard L. Root.

Motion by Brinks, supported by Coughlin, to excuse Commissioners Brown and Clanton with prior notification.

Motion Carried.

Staff Present: Fire Chief Jim Carr, Finance Director Tom Chase, Economic Development Planner Lisa Golder, Deputy Police Chief Tom Hillen, Deputy Administrator Rich Houtteman, Assistant City Engineer Pat Hughes, City Clerk Dan Kasunic, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Assistant Finance Director/Purchasing Agent Phil Tietz and Public Works Director Ron Woods.

Three (3) citizens and members of the news media attended the meeting.

Motion by Coughlin, supported by Cummings, to approve the agenda.

Motion Carried.

CONSENT AGENDA:

Motion by Brinks, supported by Coughlin, to approve the Consent Agenda as follows:
A. Receive and file minutes of the Committee of the Whole Meeting held on August 23, 2010.
B. Resolution 63?10 to set a September 20, 2010 public hearing date for the transfer of Industrial Facilities Certificate No. 2009-252 issued to Elan Nutrition, Inc. to ConAgra Foods Packaged Foods, LLC located at 4490-44th St., SE; under Act 198.
C. Resolution 64?10 to set a September 20, 2010 public hearing date for the transfer of Industrial Facilities Certificate No. 2010-018 issued to Elan Nutrition, Inc. to ConAgra Foods Packaged Foods, LLC located at 4490-44th St., SE; under Act 198.
D. Designate Mayor Root as official representative to cast the vote of the municipality at the Michigan Municipal League annual meeting and to designate Commissioner Clanton to serve as the alternate.
E. Payables for the City, totaling $17,221,479.24.

Roll Call Vote: Yeas: All. Nays: None. Absent: Brown and Clanton.

Motion Carried.

Motion by Cummings, supported by VerWys, to approve the minutes of the August 23, 2010 City Commission Meeting.

Motion Carried.

PRESENTATIONS AND PROCLAMATIONS:

PRESENTATION FROM PETER VARGAS FROM THE RAPID ON THE ?TRANSIT PLAN?
Peter Vargas spoke on the survey responses and 20 year plan of the ITP.

PROCLAMATION OF SEPTEMBER 17, 2010 AS ?POW-MIA RECOGNITION DAY?
Mayor Root proclaimed September 17, 2010 as ?POW-MIA Recognition Day?.

COMMUNICATIONS AND PETITIONS:

INFORMATION ONLY-EMERGENCY DRAIN REPAIR FROM ENGINEERING DEPARTMENT.
The Commission was informed of the repairs that needed immediate work.

EDC SIGN TO BE DECLARED AN ?OFFICIAL CITY SIGN?.
Economic Development Planner Golder reviewed the memorandum dated September 1, 2010 regarding the proposed placement of a sign in front of projects the EDC has financed for a limited time and the request to call it an ?official sign?.

Motion by Cummings, supported by VerWys, to approve the proposed placement of an EDC sign for limited time and removal to be determined by staff at various locations financed by the EDC.

Motion Carried.

APPLICATION APPROVAL FOR A ?SAFER? GRANT FROM THE FIRE DEPARTMENT.
Fire Chief Carr reviewed his memorandum dated September 2, 2010 regarding the request to apply for a grant for the hiring of additional Fire Fighters with the caveat that the third year of employment is paid for by the City along with restriction noted by Chief Carr. He explained the application must be submitted by September 17th and answered questions of the Commission. Commissioners Brinks, Coughlin, Cummings and VerWys along with Mayor Root expressed their opinions and comments.

The Commission took a ten minute recess.

Motion by Cummings, supported by Coughlin, to approve the submission of the SAFER Grant application.

Motion Carried.
Root Dissenting.

BIDS:

PURCHASE OF ROAD SALT FOR WINTER SEASON 2010-2011 FOR THE DEPARTMENT OF PUBLIC WORKS.
Motion by Brinks, supported by Coughlin, to authorize the purchase of up to 4,550 tons of bulk road salt from North America Salt Company at a cost of up to $285,467.00 with funds from the Major Streets and Local Streets Operating Budgets for the Fiscal year ending June 30, 2011.

Motion Carried.

SEWER LATERAL RELINING FOR THE DEPARTMENT OF PUBLIC WORKS.
Motion by Brinks, supported by Coughlin, to authorize the Mayor to contract with Plummer?s Environmental Services, Inc. for lining two sanitary sewer laterals at a total cost not to exceed $11,265.00 (including contingency), with funds from the Sanitary Sewer Fund Budget for the Fiscal Year ending June 30, 2011, as allowed under City of Kentwood purchasing rules and in accordance with the representations contained in R. Woods/P. Tietz memo dated August 30, 2010.

Motion Carried.

DIVISION AVENUE RESURFACING FOR THE ENGINEERING DEPARTMENT.
Assistant City Engineer Hughes reviewed his memorandum dated September 1, 2010 regarding the resurfacing and answered questions.

Motion by Brinks, supported by VerWys, to authorize the City to commit to pay the City of Wyoming for the City of Kentwood?s share of the cost for resurfacing Division Avenue from 36th Street to 44th Street, at a total cost of $48,200.00 including contingency, with funds from the Major Street Fund budget for the Fiscal year ending June 30, 2011.

Motion Carried.




RESOLUTIONS:

ADOPT RESOLUTION 65?10 TO TRANSFER ALL RIGHTS TO RENEWAL OF AN ESCROWED CLASS C LIQUOR LICENSE FROM SAM?S BISTRO TO FIFTH THIRD BANK FROM THE BUSINESS LOCATED AT 1950-44TH STREET.
City Attorney Sluggett briefed the Commission on the current status of this request.

Motion by Brinks, supported by Cummings, to adopt Resolution 65?10 to transfer all rights to renewal of an escrowed Class C Liquor License from Sam?s Bistro to Fifth Third Bank from the business located at 1950-44th street, SE.

Roll Call Vote: Yeas: All. Nays: None. Absent: Brown and Clanton.

Resolution Adopted.

COMMENTS OF COMMISSIONERS AND MAYOR:

Commissioner Brinks-Reminded the Commission of the Kelloggsville School Community Pride Event at the Middle School on September 17th.

The meeting was adjourned at 8:17 P.M.


Dan Kasunic Richard L. Root
City Clerk Mayor