Kentwood Committees & Boards
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Minutes for 10/02/2007

APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD OCTOBER 2, 2007
Commission Chambers

Mayor Richard L. Root called the meeting to order at 7:30 P.M.

Reverend Cathi Gowin of St. Paul?s United Methodist Church gave the invocation.

Commissioner Raha led the Pledge of Allegiance to the Flag.

Roll Call: Present: Commissioners: Sharon R. Brinks, Michael W. Brown, Richard Clanton, Frank Cummings, Frank Raha III and Mayor Richard L. Root.

Motion by Cummings, supported by Raha, to excuse Commissioner Coughlin with prior notification.

Motion Carried.

Staff Present: Finance Director Tom Chase, Information Systems Manager Bill Dudgeon, Economic Development Planner Lisa Golder, City Clerk Dan Kasunic, Engineering & Inspections Director Steve Kepley, Police Chief Rick Mattice, Assistant Planner Joe Pung, Assistant Planner Debargha Sengupta, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Deputy Administrator Keith Van Beek, Public Works Director Ron Woods and Recreation Director Charlie Ziesemer.

Sixty (60) citizens and members of the news media attended the meeting.

Motion by Cummings, supported by Raha, to approve the agenda with the following addenda: move 7(e) resolution to amend Fee Schedule to 12(a) and add 14(a) request to upgrade connectivity.

Motion Carried.

ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:

The Commission recognized students from South Christian and Grand Rapids Christian High Schools.

CONSENT AGENDA:

Motion by Brinks, supported by Brown, to approve the Consent Agenda as follows:
A. Receive and file minutes of the Finance Committee Meeting held on September 17, 2007.
B. Resolution 77?07 to approve Amendment No. 33 in the Articles of Incorporation of the Grand Valley Metropolitan Council to add the City of Lowell as a member.
C. Resolution 78?07 to approve Amendment No. 34 in the Articles of Incorporation of the Grand Valley Metropolitan Council to add the City of Belding as a member.
D. Ordinance 3?07 to amend Sections 54-184, 54-193 and 54-195 of the Code of Ordinances in regard to work performed within the public right-of-way.
E. Receive and file minutes of the Ordinance Committee Meeting held on September 25, 2007.
F. Payables for the City of $759,974.31, Roads of $38,626.32, Water/Sewer of $290,131.83, Taxes of $187,776.48, totaling $1,276,508.94.

Roll Call Vote: Yeas: All. Nays: None. Absent: Coughlin.

Motion Carried.
Resolutions Adopted.
Ordinance Adopted.

Motion by Brinks, supported by Clanton, to approve the minutes of the September 17, 2007 City Commission Meeting.

Motion Carried.

COMMUNICATIONS AND PETITIONS:

DRAIN REPAIRS ON THE SPRINGBROOK ESTATES STORMWATER RETENTION POND FROM THE DEPARTMENT OF PUBLIC WORKS.
Public Works Director Woods reviewed his memorandum dated September 27, 2007 regarding the drain repair and answered questions and addressed concerns of the Commission with their request to place the question regarding structures on easements on the Service Committee Agenda.

Motion by Raha, supported by Brown, to authorize the repair of the Springbrook Estates Stormwater Retention Basin control structure and downstream drain channel by Anger Excavating, at a cost not to exceed of $19,950.00 with funds from the Drain Fund.

Motion Carried.

PURCHASE A WATER/SEWER MAINTENANCE VAN AND TOOLS FOR THE DEPARTMENT OF PUBLIC WORKS.
Public Works Director Woods reviewed his memorandum dated September 27, 2007 regarding the purchase of the van and tools. IT Manager Dudgeon answered questions pertaining to the cost of installation of a laptop in the van.

Motion by Brinks, supported by Cummings, to authorize the purchase of one Water/Sewer maintenance cargo van from Berger Chevrolet ?piggy-backing on to the State of Michigan bid? at a cost of $19,838.00 along with a ruggedized laptop computer, docking station, light, decals and tools (from various sources) at an additional cost of $7,800.00 for a total not to exceed cost of $27,638.00 with funds from the DPW Equipment Fund.
Motion Carried.
PUBLIC HEARING:

American Litho, Inc.
Mayor Root opened the public hearing to approve an application for an Industrial Facilities Exemption Certificate in the City of Kentwood for American Litho, Inc. located at 4156 Danvers Ct., SE; under Act 198.

After a brief presentation by Economic Development Planner Golder and Controller Kirk Sangsland:

Motion by Clanton, supported by Brown, to close the public hearing.

Motion Carried.

ADOPT RESOLUTION 79-07 TO APPROVE AN APPLICATION FOR AN INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE FOR AMERICAN LITHO, INC.
Motion by Raha, supported by Clanton, to adopt Resolution 79?07 to approve an application for an Industrial Facilities Exemption Certificate in the City of Kentwood for American Litho, Inc., located at 4156 Danvers Ct., SE; under Act 198.

Roll Call Vote: Yeas: All. Nays: None. Absent: Coughlin.

Resolution Adopted.

BretonField PUD.
Mayor Root re-opened the public hearing to rezone 102 acres from R1-C Single Family Residential to RPUD-2 Planned Unit Development and approve the Preliminary Site Plan for the Bretonfield PUD located on the north side of 60th Street ? mile west of Wing Ave.

After a brief presentation by Assistant Planner Pung and Company Representative Troy Stahl, several residents spoke repeating their concerns of loss of green space, wanting the City to purchase the land near the trail and not to connect Breton Ave. Mayor Root read a letter from Commission Coughlin who was not present stating he was against the approval and giving an explanation on the options available to the developer if not approved.

Motion by Clanton, supported by Brown, to close the public hearing.

Motion Carried.

The Commission recessed at 9:00 p.m.
The Commission reconvened at 9:15 p.m.

Motion by Brinks, supported by Raha, to deny the request to rezone 102 acres from R1-C Single Family Residential to RPUD-2 Planned Unit Development and approve the Preliminary Site Plan for the Bretonfield PUD located on the north side of 60th Street and ? mile west of Wing Avenue.


Roll Call Vote: Yeas: Brinks and Raha. Nays: Brown, Clanton, Cummings and Root. Absent: Coughlin.
Motion Defeated.

ADOPT ORDINANCE 4?07 TO REZONE 102 ACRES FROM R1-C SINGLE FAMILY RESIDENTIAL TOR PUD-2 PLANNED UNIT DEVELOPMENT AND APPROVE THE PRELIMINARY SITE PLAN FOR THE BRETONFIELD PUD.
Motion by Clanton, supported by Cummings, to adopt Ordinance 4?07 to rezone 102 acres from R1-C Single Family Residential to RPUD-2 Planned Unit Development and approve the Preliminary Site Plan for the Bretonfield PUD located on the north side of 60th Street and ? mile west of Wing Avenue. based on the Planning Commission?s Findings of Fact Dated September 11, 2007 with conditions 1 through 8 and basis points 1 through 13 and changing condition to require all driveway to be two stalls wide.

Roll Call Vote: Yeas: Brown, Clanton, Cummings and Root. Nays: Brinks and Raha. Absent: Coughlin.
Ordinance Adopted.
Clark Retirement Community.
Mayor Root opened the public hearing to consider a request for a Major Change to an approved PUD Site Plan for Clerk Retirement Community located west of Forest Hill, east of Embassy Drive.

After a brief presentation by Economic Development Planner Golder and company representative Bob Perl. One resident spoke on two concerns, height of the building and traffic backups during rush hour along Forest Hill and Burton Avenues.

Motion by Clanton, supported by Raha, to close the public hearing.

Motion Carried.

MAJOR CHANGE TO AN APPROVED PUD SITE PLAN FOR CLARK RETIREMENT COMMUNITY.
Motion by Brinks, supported by Raha, to approve the Major Change to an approved PUD Site Plan for Clark Retirement Community located west of Forest Hill, east of Embassy Drive based on the Planning Commission?s Findings of Fact dated September 25, 2007 noting the change of the approved PUD Site Plan dated 9/24/2007 and with Conditions 1, 2, 4, 5, 7 and 8, and basis points 1 through 8, and tonight?s discussion.

Motion Carried.

REPORT OF STANDING COMMITTEES:

ADOPT RESOLUTION 80-07 TO AMEND RESOLUTION 60-06 REGARDING FEE SCHEDULE.
Motion by Clanton, supported by Raha, to adopt Resolution 80?07 to amend Resolution 60-06 to make changes to the Inspection and Engineering Fee Schedule.

Roll Call Vote: Yeas: All. Nay: None. Absent: Coughlin.

Resolution Adopted.
BIDS:

PURCHASE TO UPGARDE TO CONNECTIVITY TO REMOTE SITES
Motion by Brinks, supported by Clanton, to authorize the purchase of hardware and services for network connectivity upgrades from various vendors at a total cost of $29,734.00 with funds from the Property and Building Fund and Fire Equipment Fund.

Motion Carried.

RESOLUTIONS:

ADOPT RESOLUTION 81?07 TO APPROVE A CONTRACT BETWEEN THE CITY AND MICHIGAN DEPARTMENT OF TRANSPORTATION FOR KALAMAZOO AVE. IMPROVEMENTS FROM 52ND ST. TO 60TH STREET.
City Engineer Kepley informed the Commission of the substantial savings of the project and praised Lead Engineering Technician Jim Beke on his work.

Motion by Cummings, supported by Clanton, to adopt Resolution 81?07 to approve a contract between the City of Kentwood and the Michigan Department of Transportation for Kalamazoo Avenue improvements from 52nd Street to 60th Street.

Roll Call Vote: Yeas: All. Nays: None. Absent: Coughlin.

Resolution Adopted.

COMMENTS OF COMMISSIONERS AND MAYOR:

Commissioner Clanton-Lunch to raise money to send the Police dog to Florida for competition is Wednesday at the Justice Center.

Commissioner Raha-Noted the City works towards the good of the City, however; the State legislature does not work the same way.

Commissioner Brown-Requested the City to look into the lane extension on Forest Hill as suggested by the resident across from Clark Homes.

Mayor Root-Read a letter praising Assistant City Engineer Pat Hughes and the construction company working on Discovery.

The meeting was adjourned at 10:15 P.M.


Dan Kasunic Richard L. Root
City Clerk Mayor