Kentwood Committees & Boards
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Minutes for 10/07/2008

APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD OCTOBER 7, 2008
Commission Chambers

Mayor Richard L. Root called the meeting to order at 7:30 P.M.

Reverend Bob Tigchelaar of Kelloggsville Christian Reformed Church and gave the invocation.

Commissioner Cummings led the Pledge of Allegiance to the Flag.

Roll Call: Present: Commissioners: Sharon R. Brinks, Michael W. Brown, Robert Coughlin, Richard Clanton, Frank Cummings, Frank Raha III and Mayor Richard L. Root.

Staff Present: Fire Chief Jim Carr, Finance Director Tom Chase, City Clerk Dan Kasunic, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Assistant Finance Director/Purchasing Agent Phil Tietz, Deputy Administrator Keith Van Beek, Public Works Director Ron Woods and Police Captain Scott Yerrick.

Ten (10) citizens and members of the news media attended the meeting.

Motion by Brinks, supported by Clanton, to approve the agenda with the following addenda: 7(g) amend Ordinance 2-82,7(h) resolution covering the appeal process for administrative officers, 7(i) resolution covering the job duties of administrative officers, 7(j) approval of the employee handbook and 10(d) additional work for the Paul Henry Trail.

Motion Carried.

ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:

Amvets Chapter representative Bob Middleton spoke to the Commission regarding charitable gaming and the City Liquor Code violation. Discussion ensued pertaining to any action requested and clarification of the ordinance.

CONSENT AGENDA:

Motion by Brinks, supported by Raha, to approve the Consent Agenda as follows:
A. Receive and file minutes of the Finance Committee Meeting held on September 16, 2008.
B. Resolution 73?08 to set an October 21, 2008 public hearing date to consider an application for an Industrial Facilities Exemption Certificate in the City of Kentwood for Lasercutting Services, Inc. located at 4101-40th Street, SE; under Act 198.
C. Resolution 74?08 to set a November 10, 2008 pubic hearing date to consider the establishment of an Industrial Development District in the City of Kentwood for F&S Carton Company located at 5265 Kellogg Woods Dr., SE; under Act 198.
D. Resolution 75?08 to set an October 21, 2008 public hearing to consider an application for an Industrial Facilities Exemption Certificate in the City of Kentwood for Meridian Automotive Systems, Inc. located at 3075 Breton Ave., SE; under Act 198.
E. Resolution 76?08 to set a November 10, 2008 public hearing date to consider the establishment of an Industrial Development District in the City of Kentwood for Leggett and Platt dba Genesis Seating, Inc. located at 3445 East Paris Ave., SE; under Act 198.
F. Payables totaling $1,731,329.33.
G. Ordinance 13-08 to amend Section 2-82, inclusive to Article 3, Division 2, Chapter 2 of the Code of Ordinances ?Appointments?.
H. Resolution 77?08 adopting a resolution setting forth an appeal process for City Administrative Officers.
I. Resolution 78?08 adopting a resolution to establish the duties of City Administrative Officers of the City of Kentwood.
J. Approving the changes to the City of Kentwood Employee Handbook.

Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Motion Carried.
Resolutions Adopted.
Ordinance Adopted.

Motion by Clanton, supported by Coughlin, to approve the minutes of the September 16, 2008 City Commission Meeting.

Motion Carried.

COMMUNICATIONS AND PETITIONS:

APPROVE A CONTRACT WITH KENT COUNTY TO PROVIDE A GYPSY MOTH SUPPRESSION PROGRAM.
Deputy Administrator Van Beek reviewed the program with the Commission.

Motion by Clanton, supported by Brinks, to approve a contract with Kent County to provide for a gypsy moth suppression program.

Motion Carried.

TO DESIGNATE A FREESTANDING PROMOTIONAL SIGN LOCATED AT THE FAMILY DOLLAR STORE-5844 DICISION AVE., SE AS AN ?OFFICIAL CITY SIGN? FOR THE DIVISION AVE. CHARRETTE.
Motion by Brinks, supported by Coughlin, to designate a freestanding promotional sign at the Family Dollar Store at 5844 Division Avenue, SE as an ?official? City sign? for the Division Avenue Charrette with the sign being displayed October 10-23, 2008 and to waive the permit fee.

Motion Carried.

APPROVE THE REQUEST FOR FUNDS FOR DRAIN REPAIRS ON THE SOUTH BRANCH OF THE CRIPPEN DRAIN.
Public Works Director Woods explained the need for repairs.

Motion by Brinks, supported by Cummings, to approve the request for funds for approximately $42,000.00 for drain repairs to be completed by Ron Anger Excavating on the South Branch of the Crippen Drain east of Kalamazoo Avenue with funds from the Drain Fund Budget.

Motion Carried.

APPROVAL OF ADDITIONAL WORK ON FOR THE PAUL HENRY TRAIL IN EAST PARIS NATURE PARK.
Public Works Director Woods reviewed the memorandum dated October 6, 2008 regarding the work needed.

Motion by Raha, supported by Brinks, to approve the additional work on approximately 500 feet of the Paul Henry Trail within the East Paris Nature Trail at a not to exceed cost of $20,000.00with funds from the Park Millage Fund.

Motion Carried.

BIDS:

PURCHASE OF SUPPLEMENTAL BULK ROAD SALT FOR WINTER SEASON 2008-2009 FOR THE DEPARTMENT OF PUBLIC WORKS.
Motion by Clanton, supported by Cummings, to authorize the purchase of up to 2,000 tons of supplemental bulk road salt from North American Company, at a cost of up to $91,800.00 with funds from the Major Streets and Local Streets Operating Budget, as allowed under City of Kentwood purchasing rules and in accordance with representations contained in R. Woods/C. Kane memorandum dated September 22, 2008.

Motion Carried.

RESOLUTIONS:

ADOPT RESOLUTION 79?08 TO APPROVE AND ADOPT AN AMENDMENT TO A VOLUNTARY SPECIAL ASSESSMENT/DEVELOPMENT AGREEMENT WITH HOLLAND HOME.
Deputy Administrator Van Beek and Attorney Sluggett explained the change to the Special Assessment Development Agreement.

Motion by Brinks, supported by Clanton, to adopt Resolution 79?08 to approve and adopt an amendment to a Voluntary Special Assessment/Development Agreement with Holland Home.

Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Resolution Adopted.

ADOPT RESOLUTION 80?08 TO AMEND THE CONFIRMED SPECIAL ASSESSMENT ROLL FOR THE BRETON NORTH SPECIAL ASSESSMENT DISTRICT FOR HOLLAND HOME.
Motion by Brinks, supported by Clanton, to adopt Resolution 80?08 to amend the Confirmed Special Assessment Roll for the Breton North Special Assessment District for Holland Home.

Roll Call Vote: Yeas: All. Nays: None. Absent: None.

Resolution Adopted.

The meeting was adjourned at 8:27 P.M.


Dan Kasunic Richard L. Root
City Clerk Mayor