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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD JANUARY 6, 2015
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Brown led the Pledge of Allegiance to the Flag.
 
John Helder gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd and Mayor Stephen Kepley.
 
Motion by Artz, supported by DeMaagd, to excuse Commissioner Brinks with prior notification.
 
                                                                                    Motion Carried.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Information Technology Manager Bill Dudgeon, Public Works Director John Gorney, Police Chief Tom Hillen, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Fire Department Administrative Assistant Nancy Shane, and City Attorney Jeffrey Sluggett.
 
Ten (10) citizens and members of the news media attended the meeting.
 
Motion by Artz, supported by Haas, to approve the agenda with the following addenda: remove item (2) administer oath of office.
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
 
South Christian students introduced themselves.
 
CONSENT AGENDA:
 
Motion by Coughlin, supported by Artz, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on December 16, 2014 with additional statement on the motion regarding pension approval.
  2. Approve wetland mitigation via Conservation Easement at 4360 Brookmere Dr., SE.
  3. Receive and file minutes of the Parks & Recreation Commission Meeting held on December 8, 2014.
  4. Payables for the City totaling $2,980,148.74.
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: Brinks.
 
                                                                                    Motion Carried.
                                                                                   
Motion by Artz, supported by Brown, to approve the minutes of the December 16, 2014 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PRESENTATIONS AND PROCLAMATIONS:
 
KELLOGGSVILLE SCHOOLS BOND PROPOSAL PRESENTATION REGARDING THE FEBRUARY 24, 2015 SCHOOL MILLAGE ELECTION.
 
Will be re-scheduled at a later date.
 
BIDS:
 
CITY-WIDE TRASH/RECYCLING REMOVAL SERVICES FOR THE DEPARTMENT OF PUBLIC WORKS.
Public Works Director Gorney reviewed his memorandum dated December 28, 2014 regarding trash removal.
 
Motion by Artz, supported by Brown, to authorize the Mayor to sign a contract with Red Creek Waste Services, Inc. for a three calendar year period (2015-2017) for city-wide trash/recycling removal services, at rates as described, with funds from the applicable department General Fund budgets for each fiscal year of this contract. 
 
                                                                                    Motion Carried.
 
COPIER REPLACEMENTS BY INFORMATION TECHNOLOGY DEPARTMENT.
IT Manager Dudgeon answered questions of the Commission. Finance Director Chase requested that the specific type of scan software be a general statement.
 
Motion by Haas, supported by DeMaagd, to authorize the purchase of eight multi-function copiers; and for all City copiers scan software, licenses, installation, on-going maintenance and support, for a total amount not-to-exceed $87,200.00 from Applied Imaging, with funds from the FY2014-15 Property and Building, Police Equipment, and Fire Equipment Fund budgets, and fund balance, by piggy-backing on a City of Farmington Hills/Michigan Intergovernmental Trade Network Bid.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 1–15 (RESOLUTION #1) A RESOLUTION OF NECESSITY FOR THE 28TH STREET SIDEWALK CONSTRUCTION FROM THE WESTERN CITY LIMITS TO PATTERSON AVE., SE
City Engineer Bradshaw explained the purpose and timeline of the proposed project.
 
Motion by Artz, supported by Brown, to adopt Resolution 1–15(resolution #1) a Resolution of necessity for the 28th Street Sidewalk Construction from the western City limits to Patterson Avenue, SE.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: Brinks.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 2–15 (RESOLUTION #2) TO ACCEPT THE FINANCIAL FACT SHEET AND SET A FEBRUARY 3, 2015 PUBLIC HEARING DATE FOR THE HEARING OF NECESSITY FOR THE 28TH STREET SIDEWALK CONSTRCUTION FROM THE WESTERN CITY LIMITS TO PATTERSON AVENUE, SE.
Motion by Coughlin, supported by Artz, to adopt Resolution 2–15 (resolution #2) to accept the financial fact sheet and set a February 3, 2015 public hearing date for the hearing of necessity for the 28th Street Sidewalk Construction from the western City limits to Patterson Avenue, SE.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: Brinks.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 3–15 TO AUTHORIZE ISSUANCE OF 2015 LIMITED TAX GENERAL OBLIGATION REFUNDING BONDS.
Assistant Finance Director Nenciarini noted this action will lower the rate the City is currently paying.
 
Motion by Artz, supported by Coughlin, to adopt Resolution 3–15 to authorize issuance of 2015 Limited Tax General Obligation Refunding Bonds.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: Brinks.
 
                                                                                    Resolution Adopted.
 
APPOINTMENTS AND RESIGNATIONS:
 
APPROVE APPOINTMENT OF SHARON R. BRINKS AS ATTORNEY MAGISTRATE.
Motion by Artz, supported by Coughlin, to approve the recommendation made by Judge Kelly of the appointment of Sharon R. Brinks as Attorney Magistrate.
 
                                                                                    Motion Carried.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Mayor Kepley-Presented potential schedule for acceptance of Commissioner Brinks resignation, vacating the Commission seat, interviewing potential candidates, and approve candidate by the March 17, 2014 City Commission Meeting.
 
Commissioner DeMaagd-Requested the City Attorney be present at the Committee of the Whole meetings when Commissioner Brinks resigns.
 
Mayor Kepley-Answered Commissioner DeMaagd’s request by informing the Commission the packet is reviewed by the City Attorney in advance and a discussion with the Mayor on the need for his presence is assessed.
 
The meeting was adjourned at 7:33 P.M.
 
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor