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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD FEBRUARY 17, 2015
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner DeMaagd led the Pledge of Allegiance to the Flag.
 
Reverend James Kralt of East Paris Christian Reformed Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd and Mayor Stephen Kepley.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Parks & Recreation Coordinator Denise Dawson, Economic Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Finance Director Lorna Nenciarini, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett and Assistant City Engineer Dan Vander Heide.
 
Three (3) citizens and members of the news media attended the meeting.
 
Motion by Coughlin, supported by Artz, to approve the agenda with the following addendum: add 7(g) approval of five-year Park Plan
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
 
Staff Assistant to Congressman Bill Huizenga, Matt Kooiman, informed the Commission of the committee the Congressman sits on and of the office in Grandville he works out of.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, supported by Brown, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the City Commission Retreat held on January 31, 2015.
  2. Receive and file minutes of the Committee of the Whole Meeting held on February 3, 2015.
  3. Resolution 7–15 to set a March 17, 2015 public hearing date for the establishment of an Industrial Development District and approval of an Industrial Facilities Exemption Certificate in the City of Kentwood for Lacks Enterprises, Inc. located at 4975 Broadmoor Ave., SE; under Act 198.
  4. Resolution 8–15 to revise Industrial Facilities Certificate No. 2014-417 in the City of Kentwood for GTW Technologies, Inc. located at 4460-44th St., SE; under Act 198.
  5. Resolution 9–15 to revoke Industrial Facilities Certificate No. 07-007 for Knoll, Inc. located at 4300-36th St., SE; under Act 198.
  6. Payables for the City totaling $3,820,941.23.
  7. Resolution 10–15 to approve the five year Park Plan.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Motion Carried.
                                                                                    Resolutions Adopted.
                                                                                   
Motion by Artz, supported by Haas, to approve the minutes of the February 3, 2015 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
Community Development Block Grant.
 
Mayor Kepley opened the public hearing to authorize the acceptance and use of Community Development Block Grant Funds from Kent County.
 
Following a brief presentation by Economic Development Planner Golder:
 
Motion by Coughlin, supported by DeMaagd, to close the public hearing.
 
                                                                                    Motion Carried.
 
ADOPT RESOLUTION 11–15 AUTHORIZING THE ACCEPTANCE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FROM KENT COUNTY.
Motion by Artz, supported by Haas, to adopt Resolution 11–15 authorizing the acceptance of Community Development Block Grant Funds from Kent County.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 12–15 TO AUTHORIZE THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FROM KENT COUNTY.
Motion by DeMaagd, supported by Haas, to adopt Resolution 12–15 to authorize the use of Community Development Block Grant Funds from Kent County.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Resolution Adopted.
BIDS:
 
FINANCIAL AUDIT SERVICES FOR FINANCE DEPARTMENT.
Finance Director Chase reviewed the bid process and the staff recommendation.
 
Motion by Haas, supported by Coughlin, to authorize the Mayor to sign a one year contract, with the possibility of four one-year extensions, with Vredeveld Haefner LLC, for the provision of financial audit services, for a total five-year cost of $98,550.00 with funds from the FY 2014-15 and successive General Fund Budgets.
 
                                                                                    Motion Carried.
 
CITY TO CITY AGREEMENT FOR DIVISION AVENUE RECONSTRUCTION FROM 54TH TO 60TH STREETS.
Assistant City Engineer Vander Heide reviewed his memorandum dated February 17th regarding the agreement and cost associated with the project.
 
Motion by Haas, supported by DeMaagd, to authorize the Mayor and City Clerk to sign an agreement with the City of Wyoming for the reconstruction of Division Avenue from 54th to 60th Streets and the associated construction engineering expenses. Kentwood’s estimated costs at a not-to-exceed $680,000.00 (including a 10% contingency).
 
                                                                                    Motion Carried.
 
ADOPT RESOLUTION 13–15 TO APPROVE A MDOT CONTRACT FOR THE DIVISION AVENUE RECONSTRUCTION.
Motion by Haas, supported by Artz, to adopt Resolution 13–15 approving a contract between the City of Kentwood and the Michigan Department of Transportation (MDOT) for the reconstruction of Division Avenue from 54th Street to 60th Street. Kentwood’s estimated costs at a not-to-exceed $680,000.00 including a 10% contingency).
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 14–15 TO AMEND RESOLUTION 75-14 TO CHANGE A CITY COMMISION MEETING DATE IN THE 2015 CALENDAR YEAR.
Mayor Kepley noted the change was because of the State’s May 5th sales tax question.
 
Motion by Artz, supported by Coughlin, to adopt Resolution 14–15 to amend Resolution 75-14 to change a City Commission Meeting date in the 2015 calendar year.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner DeMaagd-Expressed his thoughts that the City should have a formal security plan (process) in place for when the computers are compromised. He noted that he received his assessment for his house and the value had gone up.
 
The meeting was adjourned at 7:28 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor