Text size: A A A

 
 
APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD MARCH 3, 2015
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Haas led the Pledge of Allegiance to the Flag.
 
Reverend J. Craig Dillman of Grand Rapids International Fellowship Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd and Mayor Stephen Kepley.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Fire Chief Brent Looman, Parks and Recreation Director Val Romeo, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett and Assistant City Engineer Dan VanderHeide.
 
Four (4) citizens and members of the news media attended the meeting.
 
Motion by Artz, supported by Haas, to approve the agenda.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Brown, supported by Artz, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on February 17, 2015.
  2. Approve petition of City Treasurer to strike delinquent personal property taxes from the tax rolls for 2008 and 2009.
  3. Receive and file the Economic Development Corporation Strategic Plan.
  4. Resolution 15–15 to amend a contract between the City of Kentwood and the Michigan Department of Transportation pertaining to rehabilitation work along 52nd Street from Eastern Avenue to Kalamazoo Avenue.
  5. Authorize the Mayor to enter into a contract with Dean’s Landscaping and Excavating to rehabilitate 52nd Street from Eastern Avenue to Kalamazoo Avenue, in an amount not-to-exceed $1,300,000.00 (including a 10% contingency). $700,000.00 has been deposited into the City’s Major Street Fund exclusively for this project by the Michigan Department of Transportation (MDOT) from their Road and Risks Reserve Fund. The City is responsible for the remaining $600,000.00 with $89,000.00 coming from the Water Fund budget and $511,000.00 from the FY 2015-16 Major Street Fund.
  6. Authorize the Mayor to amend a contract for design and construction engineering services to Prein & Newhof for the rehabilitation of 52nd Street from Eastern Avenue to Kalamazoo Avenue in an amount not to exceed $29,500.00 (including a 10% contingency).
  7. Receive and file minutes of the Committee of the Whole Meeting held on February 23, 2015.
  8. Payables for the City totaling $8,066,776.26.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Motion Carried.
                                                                                    Resolution Adopted.
                                                                                   
Motion by Artz, supported by Haas, to approve the minutes of the February 17, 2015 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
28th Street Sidewalk.
 
Mayor Kepley opened the public hearing to adopt a resolution to confirm Special Assessment Roll “A” for the 28th Street Sidewalk Construction from the Western City Limits to Patterson Avenue, SE.
 
Following a brief presentation by City Engineer Bradshaw:
 
Motion by Coughlin, supported by Artz, to close the public hearing.
 
                                                                                    Motion Carried.
 
ADOPT RESOLUTION 16-15 (RESOLUTION #5) TO CONFIRM SPECIAL ASSESSMENT ROLL “A” FOR THE 28TH STREET SIDEWALK CONSTRUCTION FROM THE WESTERN CITY LIMITS TO PATTERSON.
Motion by Haas, supported by Artz, to adopt Resolution 16–15 (resolution #5) to confirm Special Assessment Roll “A” for the 28th Street Sidewalk Construction from the Western City Limits to Patterson Avenue, SE.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  None.
 
                                                                                    Resolution Adopted.
 
Wildflower Creek Planned Unit Development.
Mayor Kepley opened the public hearing for Conditional approval of changes to the Wildflower Creek Planned Unit Development and Conditional approval of the Preliminary Phase II PUD Site Plan dated February 3, 2015 for Wildflower Creek located on the north side of 52nd Street, west of East Paris Avenue.
 
Following a brief presentation by Assistant Planner Pung and Developer Chris Vander Hoff:
 
Motion by Coughlin, supported by Brown, to close the public hearing.
 
                                                                                    Motion Carried.
 
Discussion ensued regarding making the garage change to 100%, not requested by the developer.
 
CONDITIONAL APPROVAL OF CHANGES TO THE WILDFLOWER CREEK PLANNED UNIT DEVELOPMENT LOCATED ON THE NORTH SIDE OF 52ND STREET WEST OF EAST PARIS AVENUE.
Motion by Artz, supported by Brown, to grant Conditional approval of changes to the Wildflower Creek Planned Unit Development located on the north side of 52nd Street west of East Paris Avenue to permit up to 60% of the homes to have forward facing garages and to permit more than two homes with forward facing garages to be adjacent to each other, with Conditions 1-6 and Basis Points 1-5 of the Planning Commission’s Findings of Fact dated February 24, 2015.
 
                                                                                    Motion Carried.
                                                                                    DeMaagd Dissenting.
 
TENTATIVE CONDITIONAL APPROVAL OF THE PRELIMINARY PLAT DATED FEBRUARY 3, 2015 FOR WILDFLOWER CREEK DEVELOPMENT.
Motion by Artz, supported by Brown, to grant Tentative Conditional approve for the Preliminary Plat dated February 3, 2015 for Wildflower Creek located on the north side of 52nd Street west of East Paris Avenue, SE., with Conditions 1-12 and Basis Points 1-7 of the Planning Commission’s Findings of Fact.
 
                                                                                    Motion Carried.
                                                                                    DeMaagd Dissenting.
 
BIDS:
 
DIVISION AVENUE CONSTRUCTION ENGINEERING.
Assistant City Engineer VanderHeide explained the reason for the requested approval on an approved project.
 
Motion by Artz, supported by Coughlin, to authorize the Mayor to sign a contract with Prein & Newhof, Inc. for construction engineering services related to the reconstruction of Division Avenue from 54th Street to 60th Street, in the amount not-to-exceed $141,000.00 (including a 10% contingency) with funds from the FY 2015-16 Major Street Fund budget.
                                                                                    Motion Carried.
PURCHASE OF FERTILIZER FOR THE DEPARTMENT OF PUBLIC WORKS.
Motion by Haas, supported by Brown, to approve a calendar 2015 purchase of fertilizer, including pH management, grub and weed control, for City properties from John Deere Landscape, at a not-to-exceed cost of $27,284.47; with up to $15,976.87 from the FY 2015-16 General Fund-DPW Supplies budgets, and up to $11,307.58 from the FY 2016-17 budget (if approved by City Commission).
 
                                                                                    Motion Carried.
 
REPLACEMENT OF ¾ TON PICKUP TRUCK FOR THE DEPARTMENT OF PUBLIC WORKS.
Motion by Haas, supported by Artz, to authorize the purchase of a replacement pickup truck from Berger Chevrolet at a cost of $26,041.00, with $4,855.00 in plow equipment, and a $1,20.00 allowance for radios, lights, and decals, for a total cost of $32,096.00 with funds from the FY 2015-16 DPW Equipment Fund budget.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 17–15 TO CONTINUE THE USE OF AN ASSET MANAGEMENT PLAN AND TO RECOGNIZE AN UPDATED VERSION OF THAT PLAN FOR CITY STREETS.
Assistant City Engineer VanderHeide explained the change that is needed.
Motion by Artz, supported by Coughlin, to adopt Resolution 17–15 to continue the use of an asset management plan and to recognize an updated version of that plan for city streets.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner DeMaagd- He informed the Commission he may miss the March 17th City Commission Meeting, he also noted the advertisement for the Farmer’s Market in the Parks & Recreation Brochure. Mayor Kepley requested P&R Director Romeo to provide an update on the Market. 
 
Commissioner Haas-Informed the Commission he will be absent from the March 17th City Commission Meeting.
 
The meeting was adjourned at 7:52 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor