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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD MARCH 17, 2015
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:05 P.M.
 
Commissioner Artz led the Pledge of Allegiance to the Flag.
 
Reverend Neva Evenhouse (retired) of the Holland Home Campus gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Jerry DeMaagd and Mayor Stephen Kepley.
 
Motion by Artz, supported by Coughlin, to excuse Commissioner Haas with prior notification.
                                                                                    Motion Carried.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Human Resources Director Gail Dewey, Deputy Fire Chief Greg Ginebaugh,  Economic Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Assistant Finance Director Lorna Nenciarini, Parks and Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, Deputy Police Chief Don Tuuri, and Assistant City Engineer Dan VanderHeide.
 
Thirty (30) citizens and members of the news media attended the meeting.
 
Motion by Brown, supported by Artz, to approve the agenda.
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
 
Scott Urbanowski 5093 Blaine, thanked the Commission for interviewing him as a candidate for Commissioner-At-Large, noted the May 5th Election also has two millage questions for the Kentwood Public Schools and May 2nd is a dedication of the David Warsen Highway at the East Kentwood High School at 2:00 p.m.
 
County Commissioner Vander Molen spoke on Fire Dispatch and superfund sites negotiations currently underway.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Brown, supported by Artz, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting of March 3, 2015 including to appoint Steven Redmond as Commissioner At-Large.
  2. Payables for the City totaling $2,820,557.71.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  Haas.
 
                                                                                    Motion Carried.
                                                                                                                                               
Motion by DeMaagd, supported by Artz, to approve the minutes of the March 3, 2015 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PRESENTATIONS AND PROCLAMATIONS:
 
APPOINT STEVEN REDMOND AS COMMISSIONER-AT-LARGE.
Motion by DeMaagd, supported by Coughlin, pursuant to Section 14.7 of the City Charter, to appoint Steven Redmond to complete the term of office for the seat vacated by Commissioner-At-Large Sharon Brinks.
 
                                                                                    Motion Carried.
 
CLERK TO ADMINISTER OATH OF OFFICE TO THE NEW COMMISSIONER-AT LARGE STEVEN REDMOND.
 
City Clerk Kasunic administered the Oath of Office to the appointed Commissioner-At-Large Steven Redmond. Commissioner Redmond thanked his family and friends present and spoke of public service.
 
ADMINISTER OATHS OF OFFICE TO NEW POLICE OFFICERS.
 
Police Chief Hillen introduced new Police Officers Ismond and Vigen.
 
City Clerk Kasunic administered the Oath of Office to New Police Officers Nathaniel Ismond and Andrew Vigen, who introduced friends and family present.
 
COMMUNICATIONS AND PETITIONS:
 
APPROVE THE APPLICATION FOR A FIREWORKS DISPLAY FOR MELROSE PYROTECHNICS, INC. FOR THE JULY 4TH CELEBRATION.
Assistant Finance Director Nenciarini informed the Commission this action is required by the State.
 
Motion by Coughlin, supported by Artz, to approve the application for a fireworks display for Melrose Pyrotechnics, Inc. for the July 4th Celebration.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
Lacks Enterprises, Inc.
 
Mayor Kepley opened the public hearing to approve the establishment of an Industrial Development District in the City of Kentwood for Lacks Enterprises, Inc. located at 4975 Broadmoor Ave., SE; under Act 198.
 
Following a brief presentation by Economic Development Planner Golder:
 
Motion by Artz, supported by Coughlin, to close the public hearing.
 
                                                                                    Motion Carried.
 
ADOPT RESOLUTION 18–15 TO APPROVE THE ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT FOR LACKS ENTERPRISES, INC.
Motion by Coughlin, supported by Artz, to adopt Resolution 18–15 to approve the establishment of an Industrial Development District in the City of Kentwood for Lacks Enterprises, Inc. located at 4975 Broadmoor Ave., SE; under Act 198.
 
Roll Call Vote:  Yeas: All.      Nays: None.    Absent: Haas.
           
                                                                                    Resolution Adopted.
 
TABLE ACTION FOR INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE TO THE APRIL 21, 2015 CITY COMMISSION MEETING.
Motion by Coughlin, supported by Artz, to table action for an Industrial Facilities Exemption Certificate until the April 21, 2015 City Commission Meeting.
 
                                                                                    Motion Carried.
 
BIDS:
 
PURCHASE OF LAWN MOWER FOR THE DEPARTMENT OF PUBLIC WORKS.
Public Works Director Gorney informed the Commission of the time it takes to cut the grass around the City.
 
Motion by Brown, supported by DeMaagd, to approve the purchase of one Toro mower for the City’s Public Works Department from B & B Truck Equipment in the amount of $7,607.00 (after trade-in and including a mulch kit accessory), with funds from the FY 2015-16 DPW Equipment Fund budget.
 
                                                                                    Motion Carried.
 
ENGINEERING SERVICES FOR 44TH STREET REHABILITATION PROJECTS FOR ENGINEERING DEPARTMENT.
City Engineer Bradshaw reviewed his memorandum and of the discussion at the Committee of the Whole earlier that night.
 
Motion by Artz, supported by Coughlin, to authorize the Mayor to sign contracts with Prein & Newhof, Inc. for design and construction engineering services for the rehabilitation of 44th Street from Shaffer to Broadmoor and from Broadmoor to Patterson, in the not-to-exceed amounts of $61,000.00 and $ 59,300.00, including a 32% and 23% contingency respectively, with funds from the FY 2016-17 and FY 2017-18 Major Street Fund budgets.
 
                                                                                    Motion Carried.
 
ENGINEERING SERVICES FOR 52ND STREET RECONSTRUCTION FOR ENGINEERING DEPARTMENT.
City Engineer Bradshaw reviewed his memorandum and of the discussion at the Committee of the Whole earlier that night.
 
Motion by Artz, supported by Brown, to authorize the Mayor to execute a contract with Moore & Bruggink, Inc. for design and construction engineering services for the reconstruction of 52nd Street from Division Avenue to Kellogg Woods Drive, in the amount not-to-exceed $33,000.00 (including a 10% contingency), with funds from the FY 2015-16 or FY 2016-17 Major Street Fund budgets.
 
                                                                                    Motion Carried.
 
ENGINEERING SERVICES FOR BURTON-FOREST HILL INTERSECTION IMPROVEMENT STUDY FOR ENGINEERING DEPARTMENT.
City Engineer Bradshaw reviewed his memorandum and of the discussion at the Committee of the Whole earlier that night.
 
Motion by Brown, supported by Coughlin, to authorize the Mayor to execute a contract with Hubbell, Roth & Clark, Inc. (HRC) for a traffic study of the Burton Street and Forest Hill Avenue Intersection in the amount not-to-exceed $9,250.00 with funds from the FY 2015-16 Major Street Fund budget.
 
                                                                                    Motion Carried.
 
POSITION AND COMPENSATION STUDY FOR HUMAN RESOURCES DEPARTMENT.
Human Resources Director Dewey reviewed her request and of the discussion at the Committee of the Whole earlier that night.
 
Motion by Artz, supported by DeMaagd, to authorize the Mayor to enter into a contract for the performance of a position and compensation study, with Pontifex Consulting Group, Inc. in the not-to-exceed amount of $35,150.00, with funds from the FY 2015-16 and FY 2016-17 General Fund budgets.
 
                                                                                    Motion Carried.
 
INFORMATION TECHNOLOGY MANAGEMENT SERVICES.
Deputy Administrator Houtteman reviewed his memorandum and of the discussion at the Committee of the Whole earlier that night.
 
Motion by Artz, supported by DeMaagd, to authorize the Mayor to execute a one-year contract with Corporate Technologies, LLC, for the provision of Information Technology Management Services, in an amount not-to-exceed $260,000.00 with the option of a second year contract for up to 500 hours at $150/hour, with funds from the FY 2015-16 and FY 2016-17 Property & Building Fund budgets.
 
                                                                                    Motion Carried.
 
 
RESOLUTIONS:
 
ADOPT RESOLUTION 19–15 IN SUPPORT OF PROPOSAL 1 FOR SAFER ROADS.
Mayor Kepley and Commissioner DeMaagd spoke on supporting this resolution.
 
Commissioner Redmond informed the Commision he will abstain due to a conflict of interest.
 
Motion by DeMaagd, supported by Artz, to adopt Resolution 19–15 in support of Safer Roads with the word “last” removed from the seventh Whereas in the resolution. 
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: Haas.     Abstained: Redmond.
 
                                                                                    Resolution Adopted.
 
ADOPT RESOLUTION 20–15 TO AUTHORIZE THE FORMATION OF A NON-PROFIT CORPORATION UNDER MICHIGAN LAW.
City Attorney Sluggett explained there is a provision in the Home Rule City Act that allows for this action. Mayor Kepley explained the current foundation and reason for authorizing the formation of a non-profit corporation.
 
Motion by Artz, supported by Coughlin, to adopt resolution 20–15 to authorize the formation of a non-profit corporation under Michigan Law.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: Haas.
 
                                                                                    Resolution Adopted.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner Coughlin-Announced his run for re-election as First Ward Commissioner.
He thought the 501c(3) is a valuable tool for a foundation, and he would miss the upcoming City/School Meeting.
Deputy Administrator Houtteman informed the Commission that City/School Meeting will be canceled due to a conflict for the Mayor.
 
Commissioner Brown-Announced he will be running for re-election as Second Ward Commissioner.
 
Commissioner Redmond-Stated his intention to run for Commissioner-At-Large.
 
Mayor Kepley-Spoke of the opportunity to tour the Meals-On-Wheels facility in Grandville. He reminded everyone of the State of the City Luncheon Wednesday, March 18th, at noon at the Ramada located at 28th Street and East Beltline.
 
The meeting was adjourned at 7:54 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor