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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD JUNE 20, 2017
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:06 P.M.
 
Commissioner Brown led the Pledge of Allegiance to the Flag.
 
Reverend Tricia Chapman of Kentwood Community Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Richard Clanton, Robert Coughlin, Erwin Haas and Mayor Kepley.
 
Motion by Coughlin, seconded by Artz to excuse Commissioner DeMaagd with prior notification.
 
                                                                                    Motion Carried.
 
Staff Present: City Engineer Tim Bradshaw, Finance Director Tom Chase, Assistant Finance Director Bhama Cairns, Community Development Director Terry Schweitzer, Economic Development Planner Lisa Golder, Assistant Planner Joe Pung, City Assessor Andy Johnson, Fire Chief Brent Looman, Deputy Fire Chief Gregg Ginebaugh, Fire Department Administrative Assistant Nancy Shane, Deputy Administrator Mark Rambo, Deputy Police Chief Don Tuuri, Parks & Recreation Director Val Romeo, Public Relations Consultant Holly Wolniakowski, Deputy City Clerk Becky Schultz and City Attorney Jeffrey Sluggett.
 
Thirty two (32) citizens attended the meeting.
 
Motion by Coughlin, seconded by Haas, to approve the agenda with the following addendum:  add 10 (b) April 2017 Revenue and Expenditure Report and 10 (c) Police and Fire Department Monthly Reports.
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS SPEAKING TO NON-AGENDA ITEMS:
 
Two representatives of ATU Local 836 addressed the Commission with their concerns regarding contract negotiations with The Rapid (Interurban Transit Partnership).
 

CONSENT AGENDA:  (All items under this section are considered to be routine and will be enacted by one motion with no discussion.  If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, seconded by Brown, to approve the Consent Agenda as follows:
 
  1. Receive and file minutes of the Committee of the Whole meeting held on June 6, 2017.
  2. Res. 27-17 to Approve Water & Sewer Budgets and Set Water & Sewer Rates (Wyoming district) for Fiscal Year 2017-2018.
  3. Ord. 5-17 to Amend Sections 22-101, 22-102, 22-104 and 22-106 of Article 4, Chapter 22 of the Code of Ordinances to Adopt the International Fire Code, 2015 Edition.
  4. Res. 28-17 to Adopt the First Amendment to the City of Kentwood Defined Contribution Pension Plan and Trust.
  5. Receive and file minutes of the Parks & Recreation Commission meetings held on May 15, 2017 and June 12, 2017.
  6. Payables for the City totaling $892,819.38.
  7. Res. 29-17 to Exempt the City from the requirements of Public Act 152 for the next succeeding medical benefit plan coverage year.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  DeMaagd.
 
                                                                                    Motion Carried.
                                                                                    Resolutions Adopted.
                                                                                    Ordinance Adopted.
 
Motion by Artz, seconded by Haas, to approve the minutes of the June 6, 2017 City Commission Meeting.
                                                                                    Motion Carried.
 
 
COMMUNICATIONS AND PETITIONS:
 
APPROVE ANNUAL CONTRIBUTION TO THE CITY OF KENTWOOD EMPLOYEE PENSION PLAN.
Finance Director Tom Chase reviewed his memorandum dated June 15, 2017 regarding the Pension Board recommendation for a Fiscal Year 2016-2017 contribution of $769,000.00 to the City of Kentwood Employee Pension Plan.  The plan has 41 employees and 41 retirees, is 99.8% funded and had a nationally ranked return on investment of 10.39% for 2016.
 
Motion by Clanton, seconded by Artz to approve the annual contribution of $769,000.00 to the City of Kentwood Employee Pension Plan.
 
                                                                                    Motion Carried.
                                                                                    Haas dissenting.
 
 
APRIL 2017 REVENUE AND EXPENDITURE REPORT.
Finance Director Tom Chase reviewed the April 2017 report.
 
Motion by Artz, seconded by Brown to receive and file the April 2017 Revenue and Expenditure Report.
 
                                                                                    Motion Carried.
 
 
POLICE AND FIRE DEPARTMENT MONTHLY REPORTS.
Fire Chief Brent Looman reviewed the Fire Department Monthly Activity Report for May 2017.
 
Motion by Clanton, seconded by Brown to receive and file the May 2017 Fire Department Activity Report.
                                                                                    Motion Carried.
 
 
Deputy Police Chief Don Tuuri reviewed the Police Department Monthly Statistics Report for May 2017.
 
Motion by Brown, seconded by Haas to receive and file the May 2017 Police Statistics Report.
                                                                                    Motion Carried.
 
 
PUBLIC HEARINGS:
 
BROWNFIELD PLAN        AND WORK PLAN FOR WOODLAND MALL REDEVELOPMENT PROJECT FOR PREIT SERVICES, LLC.
Mayor Kepley opened the public hearing approve a resolution for a Brownfield Plan and Work Plan for PR-Woodland Anchor-S, LLC/PREIT Services, LLC.
 
Presentation by Economic Development Planner Golder and Mark Nettleton from Mika Meyers, representing PREIT Services, including discussion on projected increase in cost for remediation; current estimates of Tax Increment Capture and Reimbursement; contractor work that is already occurring; and difference in tax capture for work done prior to and following State approval of the Brownfield Plan.  Following the presentation:
 
Motion by Brown, seconded by Clanton to close the public hearing.
 
                                                                                    Motion Carried.
 
Discussion on interest policy; documentation of currently occurring remediation work; status of demolition permits; and timing of the draft Brownfield Plan under review.
 
Motion by Clanton, seconded by Artz to POSTPONE ACTION ON THE APPROVAL OF A RESOLUTION for a Brownfield Plan and Work Plan for PR-Woodland Anchor-S, LLC/PREIT Services, LLC until the July 10, 2017 City Commission meeting.
 
                                                                                    Motion Carried.
 
3220 – 32ND STREET REZONING.
Mayor Kepley opened the public hearing for an ordinance to rezone 8 acres of land from R1-B Single Family Residential to conditional C-4 Office.
 
Presentation by Community Development Planner Golder and property owner Dwight Strayer.  Public comment by Mary Falk of Stormy Creek, requesting verification that future property owners would be bound by the same conditions.  Those conditions will apply to the property and not the owner; any future changes would have to be approved by the City Commission.
 
Motion by Artz, seconded by Coughlin to close the public hearing.
 
                                                                                    Motion Carried.
 
Discussion on hours of operation and lighting standards.
 
Motion by Coughlin, seconded by Artz to approve ORDINANCE 6-17 TO REZONE 8 ACRES OF LAND FROM R1-B SINGLE FAMILY RESIDENTIAL TO CONDITIONAL C-4 OFFICE as described in Case No. 10-17 and conditioned on basis points 1-7.
 
Roll Call Vote:  Yeas:  All.  Nays:  None.  Absent:  DeMaagd.
 
                                                                                    Ordinance Adopted.
 
 
FOX FORD COLLISION COMMERCIAL PLANNED UNIT DEVELOPMENT LOCATED AT 3507 – 32ND ST., SE.
Mayor Kepley opened the public hearing for conditional approval of the major change to the PUD and site plan for Case No. 19-17 Fox Ford Collision, subject to conditions 1-8 and basis points 1-10.
 
Following a brief presentation by Assistant Planner Pung:
 
Motion by Artz, seconded by Haas to close the public hearing.
 
                                                                                    Motion Carried.
 
Discussion on public access to the property; proposed fencing; feedback from adjacent property owners; and proposed 16 foot rear setback.  Representatives from Fox Ford and Nederveld addressed Commission questions.
 
Motion by Haas, seconded by Artz for CONDITIONAL APPROVAL OF THE MAJOR CHANGE TO THE COMMERCIAL PLANNED UNIT DEVELOPMENT AND SITE PLAN FOR CASE NO. 19-17 FOX FORD COLLISION subject to conditions 1-8 and basis points 1-10.
 
                                                                                    Motion Carried.
 
BIDS:
 
AUTHORIZE PURCHASE OF 16 PICNIC TABLES FROM PICNICTABLES.COM FOR VETERAN’S PARK AND 50TH ANNIVERSARY CELEBRATION.
Motion by Artz, seconded by Coughlin to authorize the purchase of 16 picnic tables from Picnictables.com at a total cost of $9,658.48 with funds from the FY 2017-18 Parks Millage Fund and 50th Anniversary Celebration budgets.
 
                                                                                    Motion Carried.
 
 
RESOLUTIONS:
 
APPROVE RESOLUTION 30-17 TO ADOPT THE FIRST AMENDMENT OF THE VANTAGECARE RETIREMENT HEALTH SAVINGS PROGRAM.
Finance Director Chase reviewed his memorandum dated June 15, 2017 regarding changes related to the current labor contract with the POLC-Kentwood Supervisory Unit and removal of mandatory employee leave contributions at termination of employment.
 
Motion by Clanton, seconded by Brown to approve Resolution 30-17 to Adopt the First Amendment of the VantageCare Retirement Health Savings Program.
 
Roll Call Vote:  Yeas:  All.     Nays:  None.    Absent:  DeMaagd.
 
                                                                                    Resolution Adopted.
 
 
ADOPT RESOLUTION 31-17 TO ADJUST THE FISCAL YEAR 2016-2017 BUDGET.
Finance Director Chase reviewed his memorandum dated June 15, 2017 regarding budget amendments to comply with the Uniform Budgeting Act (PA 621).
 

Motion by Artz, seconded by Haas to adopt Resolution 31-17 to Adjust the Fiscal Year 2016-2017 Budget.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent:  DeMaagd.
 
                                                                                    Resolution Adopted.
 
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner Brown – commended Parks & Recreation on the summer concert series after attending the June 15 event.  All comments he heard were positive.
 
Commissioner Haas – complimented the Police Department on the ease of the online complaint process, response within 30 minutes and resolution by the next day when tall grass along East Paris created dangerous driving conditions.
 
Mayor Kepley – reminded Commissioners of the July 4th activities and thanked Val Romeo and Parks & Recreation for their hard work on the events.
 
City Engineer Bradshaw – noted the City of Grand Rapids would be completing water valve repairs requiring the closure of westbound 44th Street between Breton and Walma on Friday, June 23 from 7 pm to 10 pm.
 
The meeting was adjourned at 8:48 pm.
 
 
 
 
 
Becky Schultz                                                                         Stephen C.N. Kepley
Deputy City Clerk                                                                  Mayor