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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD JULY 31, 2017
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Haas led the Pledge of Allegiance to the Flag.
 
Reverend John Geaney of Faith Baptist Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Robert Coughlin, Erwin Haas, Jerry DeMaagd, and Mayor Stephen Kepley.
 
Motion by Artz, seconded by Haas, to excuse Commissioner Clanton with prior notification.
 
                                                                                    Motion Carried.
 
Staff Present: Deputy Finance Director Bhama Cairns, Finance Director Tom Chase,
Economic Development Planner Lisa Golder, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Planner Joe Pung, Deputy Administrator Mark Rambo, Parks and Recreation Director Val Romeo, Community Development Director Terry Schweitzer, and City Attorney Jeffrey Sluggett.
 
Eight (8) citizens attended the meeting.
 
Motion by DeMaagd, seconded by Coughlin, to approve the agenda.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Brown, seconded by Haas, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on July 18, 2017.
  2. Approve a one-year contract with possible extensions with Avertest, LLC for drug and alcohol testing services and Total Court Services for remote testing and monitoring services.
  3. Resolution 34–17 Resolution of Support to participate in the MEDC Redevelopment Ready Communities program.
  4. Payables for the City totaling $2,640,036.45.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: Clanton
 
                                                                                    Motion Carried.
                                                                                    Resolution Adopted.
                                                                                   
Motion by DeMaagd, seconded by Brown, to approve the minutes of the July 18, 2017. City Commission Meeting.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
Bretonfield Preserve.
Mayor Kepley opened the public hearing to conditionally approve a Major Change to a PUD and Preliminary Plat of an amended PUD Site Plan dated June 29, 2017 and changes to the Planned Unit Development Agreement as described in Case 21-17 Bretonfield Preserve, 2683 & 2685-60th Street and to Conditionally Tentatively Approve the Preliminary Plats dated June 29, 2107 described in Case 22-17.
 
Following a brief presentation by Assistant Planner Pung and Allen Edwin representative Tom Larabel:
 
Motion by Brown, seconded by Coughlin, to close the public hearing.
 
                                                                                    Motion Carried.
 
BRETONFIELD PRESERVE MAJOR CHANGE TO PUD AND PRELIMINARY PLAT CONDITIONALLY APPROVED.
  • Discussion ensued with questions regarding rental percent requested and the developers need for sustainability to withstand some of the housing cycles, and marketability.
  •  Commission requested the rental houses be distributed throughout the neighborhood.
  • Discussion on the costs assumed by developer and rail trail crossing,
  • Also on home association agreement condition with the City being part of that agreement.
 
Motion by Brown, seconded by DeMaagd, to conditionally approve the amended PUD Site plan dated June 29, 2017 and the changes to the Planned Unit Development Agreement as described in Case 21-17 and summarized in Attachment A, with conditions 1-12 and Basis Points 1-9 of the Planning Commission’s Findings of Fact dated July 11, 2017 located at Bretonfield Preserve, 2683 & 2685-60th Street, with changes to conditions 1, 4 and 7 and adding condition 12 (15% rental).
 
                                                                                    Motion Carried. (4-2)
                                                                                    Coughlin and Haas Dissenting.
 
CONDITIONAL TENTATIVE APPROVAL OF THE PRELIMINARY PLATS FOR PHASE 1 & 2 OF BRETONFIELD PRESERVE.
Motion by Brown, seconded by Artz, to Conditionally Tentatively Approve of the Preliminary Plats dated June 29, 2107 described in Case 22-17, with conditions 1-9 and Basis Points 1-7 with modifying condition 5.
           
                                                                                    Motion Carried. (5-1)
                                                                                    Hass Dissenting.
 
BIDS:
 
AUTHORIZE CONTINUED AGREEMENT WITH LIFE THERAPEUTIC, INC. FOR RECREATIONAL THERAPIST SERVICES.
Parks & Recreation Director Romeo explained the staff who is certified to complete the task is on leave and this represents continuation of the required service.
 
Motion by Artz, seconded by Brown, to authorize the continuation of an agreement with LIFE Therapeutic Solutions, Inc., as executed by the Mayor on June 12, 2017, for recreational therapist services at a not to exceed amount of $50,000.00, with funds from the FY 2017-18 Parks & Recreation Contractual Services budget.
 
                                                                                    Motion Carried.
 
APPROVE SELECTION OF MACATAWA BANK AS THE CITY’S MAIN DEPOSITORY AND BANKING SERVICES PROVIDER, AND AUTHORIZE ACTIONS NEEDED TO TRANSITION THE CITY’S BANK ACCOUNTS AND ACTIVITIES TO MACATAWA BANK.
Finance Director Chase reviewed his memorandum dated July 26, 2017 regarding the change of banks.
 
Motion by Haas, seconded by Artz, to approve selection of Macatawa Bank as the City’s main depository and banking services provider, and authorize actions needed to transition the City’s bank Accounts and activities to Macatawa Bank.
 
                                                                                    Motion Carried.
 
 
RESOLUTIONS:
 
ADOPT RESOLUTION 35–17 TO DESIGNATE AUTHORIZED DEPOSITORIES FOR THE CITY OF KENTWOOD.
Motion by DeMaagd, seconded by Coughlin, to adopt Resolution 35–17 to designate authorized depositories for the City of Kentwood.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: Clanton.
 
                                                                                    Resolution Adopted.
 
APPOINTMENTS AND RESIGNATIONS:
 
CONFIRM APPOINTMENTS OF RONALD COVINGTON TO THE HISTORIC PRESERVATION COMMISSION AND OLIVIA JENISON BAILEY TO THE PARKS & RECREATION COMMISSION.
Motion by Artz, seconded by Haas, to confirm the appointments of  Ronald Covington to the Historic Preservation Commission with a term ending January 2018 and Olivia Jenison Bailey to the Parks and Recreation Commission with a term ending January 2020.
                                                                                    Motion Carried.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner DeMaagd- Spoke of his recent positive experience riding the Rapid.
 
Commissioner Artz-Requested people to volunteer for the Kentwood 50th Anniversary Celebration.
 
Mayor Kepley-Reminded everyone of National Night Out August 1st and MML Conference, September 13-15 at Holland, MI
 
The meeting was adjourned at 8:15 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor