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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD AUGUST 15, 2017
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner Artz led the Pledge of Allegiance to the Flag.
 
Reverend Mike Baynai of Good Shepard Presbyterian Church gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Richard Clanton, Robert Coughlin, Erwin Haas, Jerry DeMaagd, and Mayor Stephen Kepley.
 
Staff Present: City Engineer Tim Bradshaw, Deputy Finance Director Bhama Cairns,  Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Assistant Planner Joe Pung,  Deputy Administrator Mark Rambo, Police Captain Richard Roberts, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, and Assistant City Engineer Dan VanderHeide.
 
Seven (7) citizens and members of the news media attended the meeting.
 
Motion by Artz, seconded by Haas, to approve the agenda with the following addenda: remove 7(b) amendment to liquor licenses, add 9(a) Fire Department Monthly Report and 15(a) resolution to adopt Hazard Mitigation Plan.
 
                                                                                    Motion Carried.
 
ACKNOWLEDGE VISITORS AND NON-AGENDA ITEMS:
 
Representative Steve Johnson provided an update at the State Legislature.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by DeMaagd, seconded by Coughlin, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on July 31, 2017.
  2. Authorize contract with M.C. Smith Associates & Architectural Group for master planning services for Veteran Memorial Park.
  3. Authorize contract with CD Barnes Construction for rehabilitation design/build services for the Kentwood Recreation Center.
  4. Recommend approval of a contract with Prein and Newhof for asset management consulting services (contingent on grant award)
  5. Authorize addition of 0.5 FTE staff to the Human Resources Department effective September 2, 2017.
  6. Receive and file Cash & Pooled Investments reports for March 31, 2017 and June 30, 2017.
  7. Payables for the City totaling $803,968.68
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: None.
 
                                                                                    Motion Carried.
                                                                                               
Motion by Artz, seconded by Haas, to approve the minutes of the July 31, 2017 City Commission Meeting.
 
                                                                                    Motion Carried.
 
PRESENTATIONS AND PROCLAMATIONS:
 
FIRE DEPARTMENT MONTHLY ACTIVITY REPORT.
 
Fire Chief Looman reviewed the July 2017 Monthly Activity Report.
 
Motion by Brown, seconded by Clanton, to receive and file the Fire Department Monthly Activity Report for July 2017.
 
                                                                                    Motion Carried.
 
PUBLIC HEARING:
 
J. Brinks Motor Sales.
Mayor Kepley opened the public hearing to approve a major change to a PUD site plan for J. Brinks Motor Sales located at 5091 Broadmoor Ave.
 
Following a brief presentation by Assistant Planner Pung:
 
Motion by Brown, seconded by Coughlin, to close the public hearing.
 
                                                                                    Motion Carried.
 
APPROVE A MAJOR CHANGE TO A PUD SITE PLAN FOR J. BRINKS MOTOR SALES.
Motion by DeMaagd, seconded by Coughlin, to approve the Major Change to a PUD Site Plan for J. Brinks Motor Sales located at 5091 Broadmoor Ave., SE, as described in Case 20-17, with conditions 1 and 2 and Basis Points 1-6 from the Planning Commission’s Findings of Fact dated August 7, 2017.
 
                                                                                    Motion Carried.
 
 
 
 
BIDS:
 
AUTHORIZE PURCHASE OF TWO MINI CUTTER TOOLS.
Motion by Coughlin, seconded by Haas, to authorize the purchase of two mini cutter tools from First Due Fire Supply at a cost of $8,000.00, with funds from the FY 2017-18 Fire Department Operating budget.
 
                                                                                    Motion Carried.
 
AUTHORIZE CONTRACT WITH WMRA, INC. FOR CONCRETE PAVEMENT REPAIRS FOR CITY STREETS.
Assistant City Engineer VanderHeide reviewed his memorandum dated August 15, 2017.
Commissioner DeMaagd questioned the use of rounding up on estimates.
 
Motion by Artz, seconded by Brown, to authorize a contract with WMRA, Inc. for concrete pavement repairs for City streets, in the amount not to exceed $209,150.00 (including a 10% contingency), with funds from the FY 2017-18 Major Streets Fund budget.
 
                                                                                    Motion Carried.
                                                                                    DeMaagd Dissenting.
 
AUTHORIZE CONSTRUCTION AGREEMENTS WITH BOSCO CONSTRUCTION AND THE CITY OF GRAND RAPIDS RELATED TO WILDFLOWER CREEK #3 PLAT.
Assistant City Engineer VanderHeide explained the practice is for Grand Rapids to bill the City and the City to bill the vendor.
 
Motion by Artz, seconded by Coughlin, to authorize the Mayor to enter into two construction agreements with Bosco Construction and the City of Grand Rapids, as applicable, related to developer-constructed utilities and streets in the Wildflower Creek #3 plat.
 
                                                                                    Motion Carried.
 
AUTHORIZE CONTRACT WITH MOORE & BRUGGINK, INC. FOR CONSTRUCTION ENGINEERING, INSPECTION AND TESTING SERVICES FOR CONCRETE PAVEMENT REPAIRS & WILDFLOWER CREEK #3 PLAT.
Motion by Brown, seconded by Haas, to authorize the Mayor to enter into a contract for construction engineering, inspection and testing services with Moore & Bruggink, Inc. in an amount not to exceed $41,100.00 (including a 10% contingency) related to concrete pavement repairs and construction of infrastructure in the Wildflower Creek #3 Plat, with funds from the FY 2017-18 Major Street Fund budget and a developer-funded escrow.
 
                                                                                    Motion Carried.
                                                                                    DeMaagd Dissenting.
 
AUTHORIZE A CONTRACT AMENDMENT WITH MICHIGAN PAVING & MATERIALS, INC. FOR INCREASED COSTS FOR ROAD RESURFACING OF 32ND STREET EAST OF SHAFFER AVE.
Assistant City Engineer VanderHeide explained the issue for the overrun.
 
Motion by Artz, seconded by Coughlin, to authorize an amendment to the City’s contract with Michigan Paving & Materials, Inc. for the resurfacing of 32nd Street from Shaffer to 2,700 feet east and Shaffer Avenue from 28th Street to 32nd Street, by an increase of $33,921.73 (for a total not-to-exceed contract amount of $364,921.73), with funds from FY 2016-17 Major Street Fund.
 
                                                                                    Motion Carried.
 
RESOLUTIONS:
 
ADOPT RESOLUTION 36–17 FOR ADOPTION OF THE 2017 HAZARD MITIGATION PLAN FOR KENT AND OTTAWA COUNTIES.
Fire Chief Looman informed the Commission this plan needs to be adopted every five years, with a deadline of August 31st of this year.
 
Motion by Haas, seconded by Artz, to adopt Resolution 36–17 for the adoption of the 2017 Hazard Mitigation Plan for Kent and Ottawa Counties.
 
Roll Call Vote:  Yeas:  All.    Nays:  None.   Absent: None.
 
                                                                                    Resolution Adopted.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
Commissioner DeMaagd-Noted an article regarding the reduction of Federal funds for GR Schools Loop Program, similar to our ARCH Program and to watch.
 
Commissioner Coughlin-Stated the Parks and Recreation department did a great job on the Kentwood 50th Anniversary Celebration.
 
Commissioner Artz-Echoed the same thoughts and thanked all of the other departments and employees who participated.
 
Commissioner Brown-will be absent at the September 5th City Commission meeting because his mother will be sworn in as Mayor of his hometown.
 
Mayor Kepley- Noted even our Finance Director was on trash duty for the event and noted some of the comments by residents. He stated WKTV had created a video of the event and thanked everyone for their efforts.
 
He reminded the Commission of the MML Conference and to speak with Rambo if they want to attend. Also the Chamber of Commerce Legislative Luncheon is September 18th from 11:30-1p.m. and to let Rambo know if you are interested in attending.
 
 
 
The meeting was adjourned at 8:50 P.M.
 
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor