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APPROVED MINUTES OF THE REGULAR MEETING
OF THE KENTWOOD CITY COMMISSION
HELD OCTOBER 17, 2017
Commission Chambers
 
Mayor Stephen Kepley called the meeting to order at 7:00 P.M.
 
Commissioner DeMaagd led the Pledge of Allegiance to the Flag.
 
John Helder gave the invocation.
 
Roll Call: Present: Commissioners: Betsy Artz, Michael W. Brown, Richard Clanton, Robert Coughlin, Erwin Haas, Jerry DeMaagd, and Mayor Stephen Kepley.
 
Staff Present: IT Manager Matt Anderson, City Engineer Tim Bradshaw, Deputy Finance Director Bhama Cairns,  Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Deputy Administrator Mark Rambo, Parks and Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, City Attorney Jeffrey Sluggett, and Court Administrator Michele White.
 
Five (5) citizens and members of the news media attended the meeting.
 
Motion by Clanton, seconded by Coughlin, to approve the agenda, with the following addendum: add 10(b) Pyrotechnics and 10(c) approval of Board of Director for MMLLPP Board.
 
                                                                                    Motion Carried.
 
CONSENT AGENDA: (All items under this section are considered to be routine and will be enacted by one motion with no discussion. If discussion is desired by a Commission member, that member may request removal of an item from the Consent Agenda.)
 
Motion by Artz, seconded by Haas, to approve the Consent Agenda as follows:
  1. Receive and file minutes of the Committee of the Whole Meeting held on October 3, 2017 with the clarification of Haas’s comments.
  2. Authorize purchase of two Peterbuilt plow/dump cabs and chassis from JX Peterbuilt, in the amount of $240,340.00: and dump bodies and accessories from the Truck and Trailer Specialties, Inc., in the amount of $179,700.00, for a total expenditure of $421,040.00, including a contingency of $1,000.00 for decals, with funds from the FY 2017-18 and FY 2018-19 DPW Equipment Fund budgets.
  3. Payables for the City totaling $704,062.18
 
Roll Call Vote:  Yeas:  All.    Nays:  None.    Absent: None.
 
                                                                                    Motion Carried.
                                                                       
Motion by DeMaagd, seconded by Coughlin, to approve the minutes of the October 3, 2017 City Commission Meeting.
 
                                                                                    Motion Carried.
 
COMMUNICATIONS AND PETITIONS:
 
AUTHORIZE CONTRACTS BETWEEN THE STATE COURT ADMINISTRATIVE OFFICE AND 62-B DISTRICT COURT DWI SOBRIETY COURT FOR THE FY 2018 REGIONAL DWI GRANT PROGRAM.
Court Administrator White explained the two grants and that there is no cost to the city.
 
Motion by Clanton, seconded by Coughlin, to authorize the Mayor to contract between the state court administrative office (SCAO) and 62-B District Regional DWI Court Grant Program for the awarded amounts of $44,000.00 and $96,000.00, to begin October 1, 2017 and terminate on September 30, 2018.
 
                                                                                    Motion Carried.
 
APPROVE THE PERMIT FOR A PYROTECHNIC DISPLAY AT ART VAN FURNITURE FOR NOVEMBER 9, 2017.
Mayor Kepley explained this is an annual event for Art Van.
 
Motion by DeMaagd, seconded by Brown, to permit a Pyrotechnics display at Art Van Furniture located at 4375-28th Street on November 9, 2017.
 
                                                                                    Motion Carried.
 
APPROVE THE OFFICIALS RECOMMENDED BY THE MICHIGAN MUNICIPAL LIABILITY AND PROPERTY POOL BOARD OF DIRECTORS.
Finance Director Chase noted this is an annual occurrence.
 
Motion by Brown, seconded by Clanton, to approve the officials recommend by MMLLPP for election to the Board of Directors.
 
                                                                                    Motion Carried.
 
BIDS:
 
AUTHORIZE PURCHASE OF BULK ROAD SALT FOR THE 2017-2018 WINTER SEASON FROM COMPASS MINERALS AMERICA, INC.
Motion by Haas, seconded by Artz, to authorize the purchase of up to 4.550 tons of bulk road salt for the 2017-18 winter season from Compass Minerals America, Inc. at a cost of up to $206,706.50, with funds from the FY 2017-18 Major and Local Street Funds budgets.
 
                                                                                    Motion Carried.
 
APPROVE PURCHASE OF A SENDPRO POSTAGE METERING MACHINE FOR CITY HALL FROM PITNEY BOWES.
Motion by Coughlin, seconded by Haas, to approve the purchase of a SendPro P1500 Series Postage Metering machine from Pitney Bowes at a cost of $7,317.45, with an annual meter rental of $907.92, for a total cost of $8,225.37, with funds from the FY 2017-18 Property and Building Fund Capital Outlay budget.
 
                                                                                    Motion Carried.
 
AUTHORIZE PURCHASE AND INSTALLATION OF A NEW PROJECTOR AND CABLING FROM CENTRAL INTERCONNECT FOR THE CITY HALL LARGE CONFERENCE ROOM.
Deputy Administrator Rambo explained the need for changing to a new projector.
 
Motion by Haas, seconded by DeMaagd, to authorize the purchase and installation of a new projector and cabling in the City Hall large conference room from Central Interconnect, at a total price not-to-exceed $18,982.52 (including a 15% contingency), with funds from the Property and Building Fund Capital Outlay budget.
 
                                                                                    Motion Carried.
 
AUTHORIZE PURCHASE OF FIFTY-FOUR TREES FROM SCHICHTEL’S NURSERY, INC. FOR THE CITY ROAD RIGHT-OF-WAYS AND MEDIANS.
DPW Director Gorney noted the majority of trees will be planted this fall along Shaffer and along Broadmoor.
 
Motion by Haas, seconded by Brown, to authorize the purchase of fifty-four trees from Schichtel’s Nursery, Inc. at a cost of $8,720.00 with funds from the FY 2017-18 General Fund Operating Budget (Public Works), offset by $5,400.00 of grant  income.
 
                                                                                    Motion Carried.
 
APPROVE PURCHASE OF COMPUTERS FROM IT SAVVY AND MONITORS FROM DELL MARKETING LP.
IT Manager Anderson informed the Commission these computers are to replace the thin clients that are currently being used.
 
Motion by Haas, seconded by DeMaagd, to approve the purchase of computers from IT Savvy at a cost of $13,520.40, and monitors from Dell Marketing LP at a cost of $7,804.50, for a total purchase cost of $21,324.90, with funds from the FY 2017-18 Property and Building, Police and Fire Capital Outlay Funds budgets.
 
                                                                                    Motion Carried.
 
AUTHORIZE CONTRACT FOR RECREATION CENTER REHABILITATION CONSTRUCTION SERVICES WITH BID AND PROJECT SCOPE.
Motion by Artz, seconded by Coughlin, to approve a contract amendment with CD Barnes Construction for the Phase Three construction portion of the Activities Center renovation project, in an amount not to exceed $804,429.00 (including a 10% contingency) with $550,650.00 from Community Development Block Grant funds, and $253,779.00 from the FY 2017-18 Property and Building Fund budget.
 
                                                                                    Motion Carried.
 
COMMENTS OF COMMISSIONERS AND MAYOR:
 
Commissioner DeMaagd-Spoke on the City should support the ITP renewal ballot issue.
 
Commissioner Artz-Reminded everyone of the Trunk or Treat event on Saturday.
 
Mayor Kepley-Spoke of the expected turnout for Saturday’s event and the effect on the ITP (Rapid) if the ballot renewal question is not approved. The Mayor thanked Commissioner Haas (who is not running for re-election) for his service.
 
The meeting was adjourned at 7:30 P.M.
 
 
Dan Kasunic                                                                           Stephen C.N. Kepley
City Clerk                                                                               Mayor