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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
July 18, 2017
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Richard Clanton, Robert Coughlin, Jerry DeMaagd, Erwin Haas, and Mayor Stephen Kepley. Also present: Deputy Finance Director Bhama Cairns, Finance Director Tom Chase, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Deputy Administrator Mark Rambo, Fire Department Administrative Assistant Nancy Shane, Assistant City Engineer Dan Vander Heide and Court Administrator Michele White.
 
ENGINEERING DEPARTMENT:
 
  1. RECOMMEND AUTHORIZATION FOR A CONSTRUCTION AGREEMENT AND RATE-SYSTEM FINANCING AGREEMENT WITH THE CITY OF GRAND RAPIDS FOR THE REPLACEMENT OF SANITARY SEWER NEAR 44TH STREET AND MIDDLEBURY DRIVE.
Assistant City Engineer VanderHeide informed the Committee of two areas of concern that needed attention. He stated after a discussion following opening the exposed pipe that the relocation of one of the water mains will have the cost assigned to the road project and not from the water fund and the second pipe will only need about a twenty foot section replaced. He explained how the cost of the project will be calculated back to the participants of the Grand Rapids Water District.
 
Motion by Clanton, seconded by Coughlin, to recommend to the City Commission to authorize the Mayor to enter into a construction agreement and rate-system financing agreement with the City of Grand Rapids to allow for the replacement of 375 feet of sanitary sewer in 44th Street near Middlebury Drive.
 
                                                                        Motion Carried.
 
62-B DISTRICT COURT:
 
  1. RECOMMEND APPROVAL OF A ONE-YEAR CONTRACT WITH POSSIBLE EXTENTIONS WITH AVERTEST, LLC FOR DRUG AND ALCOHOL TESTING SERVICES AND TOTAL COURT SERVICES FOR REMOTE TESTING AND MONITORING SERVICES.
 
Court Administrator White reviewed her memorandum dated June 20, 2017 regarding the contracting for services for as-needed drug and alcohol testing services. She explained the grant is in effect from October to September.
 
Motion by Clanton, seconded by Haas, to recommend to the City Commission to approve a one-year contract, with the possibility for four, one-year contract extensions for each, with Avertest, LLC for as-needed drug and alcohol testing services, and with Total Court Services for as-needed remote testing and monitoring services, at a total estimated annual cost that may exceed $10,000.00, with funds from a Federal grant and program participant fees.
 
                                                                                    Motion Carried.
 
MAYOR’S OFFICE:
 
  1. LIFE THERAPEUTICS AGREEMENT.
Deputy Administrator Rambo explained under normal operations a member of the Park & Recreation staff who is certified would complete this task; however, that person is out on leave, but this task still needs to be completed. The intent was to hire a temporary worker, but the City was unable to hire someone that met to the requirements, and will be notifying the Commission when additional information on cost is known.
 
POLICE AND FIRE DEPARTMENTS:
 
            POLICE DEPARTMENT.
Police Chief Hillen reviewed the monthly Statistical Report for June 2017. 
Chief Hillen noted two officers who have received awards and reminded the Committee of National Night Out on August 1st.
 
FIRE DEPARTMENT.
Fire Chief Looman reviewed the Monthly Activity Report for June 2017. Chief Looman informed the Committee of the Radisson remodeling and of working with both the old and new owners. He stated two fire fighters will be given the Oath of Office tonight.
 
Motion by DeMaagd, seconded by Haas, to receive and file the June 2017 Police and Fire Monthly Reports.
 
                                                                        Motion Carried.
 
PUBLIC COMMENT:
Norma Swanson spoke in regard to the need to educate the public on personnel finance with a discussion by the Committee on roles of the City.
 
The meeting was adjourned at 6:37 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem