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APPROVED
COMMITTEE OF THE WHOLE
August 15, 2017
Conference Room #119
5:30 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Richard Clanton,  Robert Coughlin, Jerry DeMaagd, Erwin Haas, and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Deputy Finance Director Bhama Cairns, Finance Director Tom Chase, Human Resources Director Gail Dewey, Public Works Director John Gorney, Police Chief Tom Hillen, City Clerk Dan Kasunic, Fire Chief Brent Looman, Deputy Administrator Mark Rambo, Police Captain Richard Roberts, Parks & Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, Assistant City Engineer Dan Vander Heide.
 
HUMAN RESOURCES DEPARTMENT:
 
  1. RECOMMEND ADDITION OF 0.5 FTE STAFF TO THE HUMAN RESOURCES DEPARTMENT:
Human Resources Director Dewey provided the background for the request. Mayor Kepley noted the request will not be an increase in the budget, but will come from the Executive Project budget.
 
Motion by Coughlin, seconded by Artz, to recommend addition of 0.5 FTE staff to the Human Resources Department effective September 2, 2017.
 
                                                                                    Motion Carried.
 
ENGINEERING DEPARTMENT:
 
  1. RECOMMEND APPROVAL OF A CONTRACT WITH PREIN AND NEWHOF FOR ASSET MANAGEMENT CONSULTING SERVICES.
Prein & Newhof representatives Sorek and Washler provided a power point presentation. They spoke of the grant program and of the two million dollar limit and of the deadline for submission of the plan. The presentation covered:
  • < >Inventory of assets.
  • Risk of failure.
  • Risk of consequences.
  • < >< >Operations and maintenance.
  • Capital improvements.
  • Financial strategy
    Motion by Artz, seconded by Haas, to recommend to the City Commission to sign a contract for asset management consulting services with Prein and Newhof in an amount not-to-exceed $2,494,000.00, with funds from the FY 2017-18 water Fund ($50,000.00) FY 2018-20 Sewer Fund ($188,000.00) and FY 2018-20 Drain Fund ($256,000.00) budgets, contingent upon SAW grant award from MDEQ for the stormwater and wastewater portion of the work.
     
                                                                                        Motion Carried.
     
  1. RECOMMEND APPROVAL OF A CONTRACT WITH CD BARNES CONSTRUCTION FOR REHABILITATION DESIGN/BUILD SERVICES FOR THE KENTWOOD RECREATION CENTER.
City Engineer Bradshaw reviewed his memorandum dated August 15, 2017 regarding the selection of bidders and of the phases this item will approve.
 
Motion by Clanton, seconded by Haas, to recommend to the City Commission to authorize the Mayor to enter into a contract  with CD Barnes Construction for rehabilitation design/build services on Kentwood’s Recreation Center for a cost not-to-exceed $37,800.00 (including a 10% contingency),using Community  Development Block grant (CDBG) funds.
 
                                                                                    Motion Carried.
 
CITY CLERK AND PLANNING DEPARTMENT:
  1. RECOMMEND ORDINANCE TO AMEND SECTION 6-92 OF THE CODE OF ORDINANCES RELATED TO LIQUOR LICENSES.
City Clerk Kasunic reviewed the proposed changes with a discussion ensing on minimum seating and providing food during business hours. Deputy Administrator Rambo explained the desire to have some flexibility for traditional breweries. He noted there were no breweries in Kentwood and wanted Kentwood to be more competitive for those businesses.
 
This item will be modified to include minimum seating and return to the Committee for future review.
 
PARKS & RECREATION DEPARTMENT:
 
  1. RECOMMEND APPROVAL OF A CONTRACT WITH M.C. SMITH ASSOCIATES & ARCHITECTURAL GROUP FOR MASTER PLANNING SERVICES FOR VETERANS MEMORIAL PARK.
Deputy Administrator Rambo explained M.C. Smith had completed the City Campus Plan and the City wanted a formal plan for Veterans Park. He stated Kent County would be changing the way they process CDBG grant applications and the City wanted to have this project ready for when funds became available.
 
Motion by DeMaagd, seconded by Haas, to recommend to the City Commission to authorize the Mayor to enter into a contract with M.C. Smith Associates and Architectural Group for master planning services of Veterans Memorial Park, in an amount not to exceed $14,000.00, with funds from the FY 2017-18 General Fund Executive Department budget.
 
                                                                        Motion Carried.
 
POLICE AND FIRE DEPARTMENTS:
 
            POLICE DEPARTMENT.
           
Police Chief Hillen reviewed the monthly Statistical Report for July 2017.
Chief Hillen informed the Committee of the promotion of Police Captain Roberts to Deputy Chief after the resignation of Deputy Chief Tuuri.
 
Motion by Coughlin, seconded by Haas, to receive and file the Police Activity Monthly Report for July 2017.
 
                                                                        Motion Carried.
 
The meeting was adjourned at 6:57 P.M.
 
 
 
Dan Kasunic                                                               Michael Brown
City Clerk                                                                   Mayor Pro-Tem