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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
October 3, 2017
Conference Room #119
6:00 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Richard Clanton, Robert Coughlin, Jerry DeMaagd, Erwin Haas, and Mayor Stephen Kepley. Also present: City Engineer Tim Bradshaw, Assistant City Engineer Dan VanderHeide, Finance Director Tom Chase, Deputy Finance Director Bhama Cairns, Public Works Director John Gorney, Deputy City Clerk Becky Schultz, Fire Chief Brent Looman, Fire Department Administrative Assistant Nancy Shane, Deputy Administrator Mark Rambo, Police Chief Tom Hillen, Deputy Police Chief Richard Roberts, Parks Trails and Grants Administrator Denise Dawson and three (3) citizens.
 
ENGINEERING DEPARTMENT:
 
  1. RECOMMEND APPROVAL OF A CONTRACT AMENDMENT WITH PREIN & NEWHOF, INC. FOR ADDITIONAL ENGINEERING SERVICES RELATED TO 44TH STREET REHABILITATION.
Assistant City Engineer VanderHeide reviewed his memorandum dated October 3, 2017, explaining the conflicts and delays with utilities and noting that the current request is for engineering costs only as MDOT has not approved construction costs.
 
Motion by Artz, seconded by Clanton to recommend approval of a contract amendment with Prein & Newhof, Inc. for additional design and construction engineering services related to the rehabilitation of 44th Street from Shaffer Ave. to Broadmoor Ave. in a not-to-exceed amount of $51,151.00 with funds from the FY 2017-18 Major Street Fund budget.
 
                                                                                    Motion Carried.
 
  1. DISCUSSION ON RECREATION CENTER REHABILITATION DESIGN/BUILD SERVICES.
City Engineer Bradshaw reviewed his memorandum dated October 3, 2017, noting that the request for approval will come before the Committee of the Whole and City Commission on October 17.  Engineering has a plan set available for review, and a pre-bid meeting is scheduled for Friday, October 6.
 
 
PUBLIC COMMENT:
 
Commissioner DeMaagd welcomed Attorney Magistrate Sharon Brinks.  He noted receipt of minutes from Parks & Recreation and Planning Commissions, and requested communication from other City Commissions.  Discussion on best way to distribute Commission minutes, noting the new website contains a module for agendas and minutes.  The Mayor’s office will explore including a Commissions summary in the Monthly Status Report or beginning a quarterly or biannual Commission update.
 
Commissioner Haas spoke on marihuana studies and their impact.
 
Public Works Director Gorney related progress on researching brush collection for Kentwood residents, projecting a pilot program in summer 2018.  Once options and pricing are determined, a proposal will be brought to City Commission.
 
Director Gorney also noted the need for demolition of a bathroom at Old Farm Park.  Damage to the front wall has made the building unsafe, and approval for removal will be brought to the October 17 City Commission meeting.
 
The meeting was adjourned at 6:47 P.M.
 
 
 
 
 
Becky Schultz                                                               Michael Brown
Deputy City Clerk                                                        Mayor Pro-Tem