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APPROVED MINUTES OF THE
COMMITTEE OF THE WHOLE
November 21, 2017
Conference Room #119
6:00 P.M.
 
Present: Commissioners: Mayor Pro-Tem Michael Brown, Betsy Artz, Emily Bridson, Robert Coughlin, Thomas McKelvey, and Mayor Stephen Kepley. Also present: IT Manager Matt Anderson, Deputy Finance Director Bhama Cairns, Finance Director Tom Chase, City Clerk Dan Kasunic, Fleet Services Supervisor Jamie King, Fire Chief Brent Looman, Deputy Administrator Mark Rambo, Deputy Police Chief Richard Roberts, Parks &Recreation Director Val Romeo, Fire Department Administrative Assistant Nancy Shane, and Assistant City Engineer Dan Vander Heide. Also: Parks & Recreation Commissioner Kevin Small.
 
DEPARTMENT OF PUBLIC WORKS:
 
  1. RECOMMEND CONTRACT WITH COLLECTIVE DATA, INC. FOR REMOTELY HOSTED FLEET MANAGEMENT SOFTWARE.
IT Manager Anderson and Fleet Services Supervisor King explained what the proposed contract will provide and lack of scheduled consistent maintenance of equipment that includes DPW, Police and Fire vehicles and equipment.
 
Motion by Artz, seconded by Couglin, to recommend to the City Commission to authorize the Mayor to sign a contract with Collective Data, Inc. for the provision of remotely-hosted Fleet Management Software, in the amount of $37,500.00 for the initial setup, training and first year hosting, and $25,500.00 per year for hosting services for years two and three of the contract, with funds from the FY 2017-18 and future General Fund (DPW) Operating budgets.
 
                                                                                    Motion Carried.
 
 
PLANNING DEPARTMENT:
 
  1. COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION PROPOSAL.
    Economic Development Planner Golder and City Deputy Administrator Rambo explained the new process by the county, the amount of funds available an the thought to have large projects ready when th county allows for these projects. It was noted this is a pilot three year project by the county with a different format for awarding CDBG funds.
     
     
     
    POLICE AND FIRE DEPARTMENTS:
     
    FIRE DEPARTMENT.
     
    Fire Chief Looman reviewed the Monthly Activity Report for October 2017. He informed the Committee that an ISO audit was conducted and the City’s rating changed form level four to level three, noting the best rating is level one. He stated they need to fill the Fire Inspector position.
     
                POLICE DEPARTMENT.
               
    Deputy Police Chief Roberts reviewed the monthly Statistical Report for October 2017. He informed the Committee that the department will increase staffing at Woodland Mall for the Christmas Season. The P.R.I.C.E. Program begins Friday, and the department will have a new officer begin November 27th with three vacancies planned to be filled.
     
    Motion by Artz, seconded by Kepley, to receive and file the Police and Fire Monthly Activities Reports for October 2107.
     
                                                                            Motion Carried.
     
    PUBLIC COMMENT:
    Parks & Recreation Commissioner Shall and City Commissioner Coughlin reported the Parks and Recreation Commission thought the City should request a millage now rather than wait.
     
    City Deputy Administrator Rambo explained the need to complete the data and support material needed that includes community input, set up of a friends group. He explained this will take time and will not be completed for about a year. Mayor Kepley noted the City is moving forward with upgrades as grants and funding becomes available. He expressed his thoughts on other options of funds for Parks & Recreation.
     
    The meeting was adjourned at 6:58 P.M.
     
     
     
    Dan Kasunic                                                               Michael Brown
    City Clerk                                                                   Mayor Pro-Tem