Kentwood Committees & Boards
Finance Committee (Back to index)
Minutes for 5/17/2011
APPROVED MINUTES OF THE
FINANCE COMMITTEE
May 17, 2011
Conference Room #119
6:00 P.M.
Present: Committee Members: Chairperson Sharon R. Brinks, Richard Clanton, Frank Cummings, and Mayor Richard L. Root. City Commissioners: Michael Brown, Robert Coughlin(6:07), Ray VerWys, Also present: Finance Director Tom Chase, Information Systems Manager Bill Dudgeon, City Treasurer Janet Hollinrake, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, City Engineer Steve Kepley, Police Chief Richard Mattice, Deputy Fire Chief Brent Looman, Community Development Director Terry Schweitzer, Fire Department Administrative Assistant Nancy Shane, Public Works Director Ron Woods and Parks & Recreation Director Charlie Ziesemer. Also: WKTV Manager Tom Norton and GR Press Julie Mararewicz.
1. UPDATE ON VENDOR SELECTION AND CONTRACT FOR WALNUT HILLS TO STANABACK PARK NMT CONNECTOR.
Director Chase gave a brief update for information only.
2. PLOW TRUCK REPLACEMENT PURCHASE FOR DPW.
Motion by Cummings, supported by Clanton to recommend to the City Commission to authorize purchase of an International plow/dump cab and chassis from Tri County International Trucks LLC in the amount of $77,450.00 and a dump body and accessories from Truck and Trailer Specialties, Inc. in the amount of $75,649.00 for a total proposed expenditure, including a minimal contingency of $1,000.00 for lights and decals, of $154,099.00 with funds from the DPW Equipment Fund budget for the Fiscal Year ending June 30, 2012, contingent upon adoption by the City Commission.
Motion Carried.
3. PINEWOOD PARK SPLASH PARK CONSTRUCTION CONTRACT.
Public Works Director Woods related the discussion he had with the DNR and of the short turn around needed. He stated he is only awaiting the paperwork but did receive verbal approval for this project.
Motion by Cummings, supported by Clanton, to recommend to the City Commission to authorize the purchase of the design, construction and installation of a concrete splash pad system and various site amenities for Pinewood Park at a total cost of up to $149,600.00 including a ten percent (10%) contingency with funds of $65,000.00 from a Michigan Department of Natural Resources and Environmental Trust Fund grant and up to $84,600.00 from the Fiscal Year 2012 Park Millage Fund budget.
Motion Carried.
4. SERVER UPGRADE FOR THE IT DEPARTMENT.
Motion by Cummings, supported by Clanton, to authorize the purchase of three IBM X3600 virtual host servers, and related software licenses and consulting services, from N-VINT and CPR at a not-to-exceed total cost of $64,670.00 with funds from the network upgrade portion of the FY 2012 Property and Building Fund, Police Equipment Fund and Fire Equipment Fund budgets, contingent upon their adoption by the City Commission.
Motion Carried.
5. NETWORK DATA STORAGE FOR THE IT DEPARTMENT.
Motion by Cummings, supported by Clanton, to authorize purchase from N-VINT of an additional tray of data storage drives for the City’s network storage unit (“NetApp”) at a cost not to exceed $13,563.00 with funds from the network upgrade portion of the FY 2012 Property and Building Fund, Police Equipment Fund and Fire Equipment Fund budgets, contingent upon their adoption by the City Commission.
Motion Carried.
6. RECOMMEND ADOPTING A RESOLUTION FOR FY 2011-12 BUDGET FOR WKTV COMMISSION, INC. TO THE CITY COMMISSION.
Motion by Clanton, supported by Cummings, to recommend to the City Commission to adopt the FY 2011-2012 Budget for WKTV.
Motion Carried.
7. RECOMMEND RESOLUTION TO APPROVE 2011 MILLAGE FOR PARK SITE ACQUISITIONS AND IMPROVEMENTS, LIBRARY PURPOSES AND POLICE & FIRE PROCTECTION.
Motion by Clanton, supported by Cummings, to recommend to the City Commission to adopt the 2011 Millage for Park Site Acquisitions and Improvements of 0.0998 mills, Library Purposes of 0.3500 mills, and Police and Fire Protection of 6.2620 mills.
Motion Carried.
8. RESOLUTION TO APPROVE 2011 CITY OPERATING MILLAGE.
Motion by Clanton, supported by Cummings, to recommend to the City Commission to adopt the 2011 City Operating Millage of 2.9946 mills.
Motion Carried.
9. RESOLUTION TO APPROVE WATER AND SEWER FUND BUDGETS AND RATES.
Public Works Director Woods reviewed his memorandum dated May 9, 2011 regarding the water and sewer rates. Commission Clanton expressed skepticism on the Director’s calculations regarding the rate increases. Commissioner Brinks inquired on how to clarify the numbers to clear up any misunderstanding; however no additional information was wanted.
Motion by Cummings, supported by Root, to recommend to the City Commission to approve the Water and Sewer Budget and Rates.
Motion Carried.
Clanton Dissenting.
10. GENERAL FUND AND EXPENDITURES FOR MARCH 2011.
Director Chase noted that there is a Federal grant for Brownfield development and will cause an amendment that will come before the Committee in June.
Received and Filed the March 2011 General Fund and Expenditure Report.
11. STRIKE DEINQUENT PERSONAL PROPERTY TAXES FROM THE TAX ROLLS FOR 2005 AND PRIOR YEAR’S .
City Treasurer Hollinrake briefly reviewed the reason.
Motion by Cummings, supported by Clanton, to approve the Petition of the City of Kentwood to strike Delinquent Personal Property Taxes from the Tax Rolls regarding the 2005 and prior year’s personal property taxes.
The meeting was adjourned at 6:28 P.M.
Dan Kasunic Sharon R. Brinks
City Clerk Chairperson