Kentwood Committees & Boards
Finance Committee (Back to index)
Minutes for 12/20/2011

 
Present: Commissioners: Acting Chairperson Frank Cummings, Michael Brown, Richard Clanton, and Mayor Richard L. Root. Also present: Commissioners: Robert Coughlin, Ray VerWys, Assistant City Engineer Tim Bradshaw, Finance Director Tom Chase, Economic Planner Lisa Golder, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, City Engineer Steve Kepley, Fire Chief Brent Looman, Police Chief Richard Mattice, Assistant Finance Director Lorna Nenciarini, Fire Department Administrative Assistant Nancy Shane, Public Works Director Ron Woods and Park & Recreation Director Charlie Ziesemer. Also: Rehmann representatives Stephen Blann and Amy Rottman, and Grand Rapids Press Julie Makarewicz.
 
 

1. RECEIVE AND FILE RE: AUDIT-MEMO OF FINANCIAL STATEMENT, FINANCIAL STATEMENT AND AUDIT LETTER.

Rehmann representative Blann reviewed the audit, explained the letter and made a few recommendations and suggestions.
 
Motion by Clanton, seconded by Brown, to recommend to the City Commission to receive and file regarding Audit-(1) Memorandum to Finance Committee regarding Financial Statements-Year Ended June 30, 2011; (2) Financial Statements for the Year Ended June 30, 2011; and (3) Audit Committee Letter.
 
                                                                        Motion Carried.
 

2. DONATION OF OLD SELF-CONTAINED BREATHING APPARATUS TO VAROUS MUNICIPALITIES.

Fire Chief Looman noted a change to the request to donation. Rapid City will not be taking the apparatus; however, Clear Lake will be taking the Rapids City donation.
 
Motion by Clanton, seconded by Brown, to recommend to the City Commission to approve the donation of old self-contained breathing apparatus to the following Michigan Fire Departments: Ironwood Department of Public Safety, Vermontville Fire Department, Cheboygan Department of Public Safety, Lake Superior State University, Grattan Township Fire Department, Courtland Township Fire Department, Haring Township Fire Department and Clear Lake Fire Dept.
 
                                                                        Motion Carried.
 

3. THREE REPLACMENT PICKUP TRUCKS FOR DEPARTMENT OF PUBLIC WORKS.

DPW Director Woods reviewed his memorandum dated December 14, 2011 regarding the replacement purchase of three pick-up trucks. Commissioner VerWys requested them to be rustproofed. There was a brief discussion pertaining to if the trucks should be rustproofed. The Committee directed staff to research if it would benefit the city by rustproofing the trucks.
 
Motion by Clanton, seconded by Brown, to recommend to the City Commission that it authorize the purchase of three, three-quarter ton pickup trucks at a cost of up to $70,410.00 (including a $500 per vehicle allowance for lights and decals), with funds from the FY 2011-2012 DPW Equipment Fund budget.
 
                                                                        Motion Carried.
 

4. SILVERADO REPLACMENT PICKUP TRUCK FOR THE FIRE DEPARTMENT.

Fire Chief Looman reviewed his memorandum dated December 20, 2011 regarding the purchase of a replacement vehicle.
 
Motion by Clanton, seconded by Brown, to recommend to the City Commission to authorize the purchase of a one ton Silverado pickup truck in the amount of $26,740.11; the purchase of $5,450.73 in add-on equipment; and a $500 contingency for shipping charges; for a total cost of $32,690.84 with funds from a $6,000.00 contribution from the Tri-Com HazMat Association; an estimated auction return of $5,000.00 from the old equipment; and the remainder from the FY 2012 Fire Equipment Fund.
 
                                                                        Motion Carried.
 

5. RESOLUTION TO ADJUST THE FY 2011-2012 NON-GENERAL FUND BUDGETS.

Finance Director Chase stated that the adjustments needed to be made because of the change in completion of projects during the construction season.
 
Motion by Clanton, seconded by Brown, to recommend to the City Commission to adopt the attached budget adjustment resolution.
 
                                                                        Motion Carried.
 

6. COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS FOR 2012-2013 WITH CONSTRUCTION AGREEMENTS FOR SEVERAL OF SAID PROJECTS.

Economic Planner Golder reviewed the four projects that had prior approval, reviewed the estimated cost, amount reserved for these projects and projected additional funds for next year.
Motion by Clanton, seconded by Brown, to recommend to the City Commission that the CDBG allocation for FY 2012-2013 be used to supplement funds for four sidewalk and trail projects approved in 2011-2012.
 
                                                                        Motion Carried.
 

7. GENERAL REVENUE AND EXPENDITURE REPORT FOR MONTH ENDING OCTOBER 31, 2011.

Finance Director Chase noted that all categories are in line.
 
Motion by Clanton, seconded by Brown, to receive and file the General Revenue and Expenditure Report for month ended October 31, 2011.
 
                                                                        Motion Carried.
 
The meeting was adjourned at 6:17 P.M.
 
 
 
Dan Kasunic                                                               Frank Cummings
City Clerk                                                                   Acting Chairperson