Kentwood Committees & Boards
Finance Committee (Back to index)
Minutes for 03/02/2010

Present: Commissioners: Chairperson Sharon R. Brinks, Michael Brown, Richard Clanton, Frank Cummings, Ray VerWys and Mayor Richard L. Root. Also present: Finance Director Tom Chase, City Treasurer Jan Hollinrake, Deputy Administrator Rich Houtteman, City Clerk Dan Kasunic, Police Chief Richard Mattice, City Assessor Deb Ring, Administrative Assistant to the Fire Department Nancy Shane, Assistant Finance Director/Purchasing Agent Phil Tietz, Public Works Director Ron Woods and Parks & Recreation Director Charlie Ziesemer. Also: George Vitta, Asset Strategies Managing Director.

1. PETITION FROM CITY TREASURER TO STRIKE PERSONAL PROPERTY TAXES FROM THE TAX ROLLS FOR 2004 AND PRIOR YEARS.
City Treasurer Hollinrake informed the Committee that by State law they need to strike taxes from the rolls after five years and that this amount is a reduction compared to prior years.

Motion by Cummings, supported by Clanton, to recommend to the City Commission to approve the Petition from the City Treasurer to strike Personal Property Taxes from the Tax Rolls for 2004 and Prior Years.

Motion Carried.


2. QUARTERLY INVESTMENT REPORT FROM THE FINANCE DEPARTMENT.
George Vitta reviewed the Investment Performance Analysis as of December 31, 2009, showing several graphs for comparison.


3. FIREWORKS FOR INDEPENDENCE DAY 2010 FROM PARKS & RECREATION DEPARTMENT.
Parks & Recreation Director Ziesemer informed the Committee that the adhoc committee formed to raise donations for the July 4th celebration has reached their first goal of $20,000 and will continue to raise funds for their second goal of 40,000.

Motion by Cummings, supported by Clanton, to recommend to the City Commission to authorize the purchase of a fireworks display for the 2010 Independence Day celebration from Melrose Pyrotechnics, In. at a total cost not to exceed $14,250.00, contingent upon adequate funds raised by donations; and authorize the City to contract with Melrose for the fireworks displays for 2011 and 2012 at the same annual price, with continuation to be subject to appropriation of funds for that purpose each fiscal year by the City Commission and to the City?s satisfaction with the presentation in the prior year at the City?s sole discretion.

Motion Carried.

It was requested that this item be moved to tonight's City Commission Meeting for action.


4. FERTILIZER FOR CITY PROPERTIES FOR THE DEPARTMENT OF PUBLIC WORKS.
DPW Director explained the difference on the application processes.

Motion by Cummings, supported by Clanton, to recommend to the City Commission to approve a calendar 2010 purchase of fertilizer, including pH management, grub and weed control, for City properties from John Deere Landscapes, at a cost of up to $25,437.40 for the entire growing season; with up to $15,417.25 from the FY 2010 DPW Supplies budget and up to $10,020.15 from the FY2011 budget (if approved by City Commission).

Motion Carried.


5. DESKOFFICER REPORTING SYSTEM SOFTWARE FOR POLICE DEPARTMENT.
Police Chief Mattice explained the importance of this software.

Motion by Clanton, supported by Cummings, to recommend to the City Commission to authorize the Mayor to enter into a contract with Coplogic, Inc. for the purchase of a DeskOfficer Online Reporting system software in an amount not to exceed $15,000.00 with funds from a 2009 Justice Assistant Grant, in accordance with the representation contained in R. Mattice/P. Tietz memorandum dated February 22, 2010.

Motion Carried.


6. DONATION OF USED POLICE DEPARTMENT EQUIPMENT.
Assistant Finance Director Tietz reviewed his memorandum dated March 2, 2010 regarding donation of used Police Department Equipment request program.

Motion by Cummings, supported by Clanton, to recommend to the City Commission to authorize the Mayor to donate used Police Department equipment from time to time to requesting police departments, as allowed under City of Kentwood purchasing rules and the City will be indemnified against liability for the donated equipment by an agreement, acceptable to the City Attorney, to be executed by the organization receiving the donation.

Motion Carried.


7. BUDGET AMENDMENTS FOR FINANCE DEPARTMENT.
Finance Director Chase noted the amendments needed.

Motion by Cummings, supported by Clanton, to recommend to the City Commission to approve the Budget Adjustment Amendments for the Finance Department for Fiscal Year 2009-2010.

Motion Carried.


8. GENERAL FUND REVENUE AND EXPENSE REPORT FOR MONTH ENDING JANUARY 31, 2010.
Motion by Cummings, supported by Clanton, to receive and file the General Fund Revenue and Expense Report for the Month ending January 31, 2010.

Motion Carried.


9. KALAMAZOO AVENUE CONTRACT MODIFICATION FOR PREIN & NEWHOF.
DPW Director Woods reviewed the history on the contract of Kalamazoo Avenue and of the delays by the construction company and of the reason he is requesting a modification to the contract with the engineering company.

Motion by Cummings, supported by Clanton, to recommend to the City Commission to authorize the Mayor to make the necessary modifications to Prein & Newhof?s contract for Kalamazoo Avenue to increase the total amount for the contract by $53,841.29 due to the contractor?s delay in opening the road to traffic.

Motion Carried.


The meeting was adjourned at 6:40 P.M.



Dan Kasunic    Sharon R. Brinks
City Clerk         Chairperson