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Kentwood Committees & Boards
Historical Commission
Minutes for 02/23/2006

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February 23, 2006

Chair Middlewood called the meeting to order at 6:45 p.m.

1. Roll Call:

Members present: Middlewood, Heyboer, Van Dyke, Boisvenue.
Agostinelli absent; Pacic and Thompson absent with excuse.
Other present: Robert Kline

2. Non-agenda item: Kline presented a short report on Inventory of Railways that he became recently aware of. The inventory, hosted in a museum in Maryland, has detailed maps of railroads.

Boisvenue asked whether there was a way to get photos/ copies of those maps. Kline responded that he would have to check into that.

Boisvenue asked whether the inventory would include pictures of the Bowen station. Kline indicated that the Bowen station probably predated the inventory, and therefore may not be there.

On a different note, Kline indicated that with recent improvement in website developments and with web-hosting becoming increasingly cheaper, storage of bigger files for online accessibility is not a problem any more.

3. Approval of Minutes?Motion by VanDyke, supported by Heyboer to approve the minutes of January 19, 2006, as corrected. Motion carried.

4. Project Reports:

a. Oral History: Since Thompson was absent, Middlewood read through her e-mailed report on the Oral History project that included upcoming interviews as well as subjects who would be contacted in the next few weeks.

Also, staff indicated that the transcription contract has recently been updated to include a per-page payment option besides the existing per-hour.

b. Heritage Room: There were no updates on the Heritage Room. There was a brief discussion on Gerrie Noorman (Noorman Store) during which Middlewood indicated that Jeff Noorman has a picture of the Noorman Store. She would make an effort to obtain a copy of the same.

c. Barn Survey: No updates.

d. Pine Hill Cemetery: No updates.

5. Public Awareness?taken out of order on the agenda.

a. Brochure for historic points of interest ? The brochure is being updated based on feedback from the Economic Development Corporation and is anticipated to be presented for their March meeting.

b. Slide Presentation: Boisvenue reported that he is waiting on a CD from Kate Prior. Following that, there was brief discussion on the copyright issues associated with the images that were used in Kate?s book.

c. Possible Family Album workshop in May or June: Not discussed.

d. From Then to Now ? Heyboer indicated that he was not contacted by Davin Harsila of WKTV. He said he would try to contact him about the Smith School.

6. Arcadia Book Project: The release date of Kate?s book is still not known. Middlewood indicated that a Kentwood Author?s Night event is being planned for September 7, 2006 which would include a book signing by Kate Prior. Staff was directed to check with the Finance Department whether the Story of Kentwood book could be made available for sale at a discounted price for that event.

7. Guidelines for use of materials from Heritage Room. Agostinelli was not present; therefore this item was not discussed.

8. Fire Department Records: Middlewood indicated that the Fire Department has recently finished preparing a digital copy of the records from the notebook. However that version has to be cleaned for typos and consistency.

There was a brief discussion on whether the cleaning the inaccuracies would be appropriate or not, especially with respect to the document?s historical integrity. Middlewood mentioned that the digital copy would be readable compendium to the original copy, which would still be there to refer to. Vandyke indicated that he may have some historical photos of the Fire Department and would check in to those.

9. Invitation to visit ?Fire Department Museum? at the home of Henry Koetsier: Midllewood explained the invitation. Some of the members indicated that they were interested in visiting the museum.

10. Other business/Comments: Staff indicated that there would be retirement party for Mary Faulkner, Administrative Assistant for the Planning Department on March 2, 2006 and that all the Commission members were invited.

11. Next Meeting? The next meeting will be March 16, 2006, at 6:30 PM.

There being no further business before the Commission, a motion was made by Heyboer, supported by Boisvenue to adjourn. The motion carried.

The meeting adjourned at 7:30 p.m.

Respectfully submitted,
Debargha Sengupta, Planning Staff.